Agilent Service Contract Lab equipment

The Illinois Environmental Protection Agency (IEPA) is seeking a comprehensive service contract for laboratory equipment located in Sangamon County, specifically targeting maintenance and support for twelve scientific instruments manufactured by Agilent Technologies. The procurement covers multiple gas chromatography systems including 8890 GC Systems, 5977 Turbo Systems, 7900 ICPMS, and associated equipment like autoinjectors and trays, with service requirements spanning a three-year period from September 1, 2024 to June 30, 2027. Required services include onsite support during normal business hours (8 am to 5 pm), 1-5 days of on-site service, 24-hour phone assistance, and support exclusively from certified technicians. The contract mandates that all support and training must come from a single vendor, with no subcontractors permitted. The solicitation (Bid #25-532EPA-LAB53-B-46818) has a proposal due date of April 28, 2025, with the quotation valid for 90 days from the issue date, and requires comprehensive service coverage for multiple complex scientific instruments.

The procurement includes a Veteran-Owned Small Business (VSB) subcontracting participation requirement, though an exemption is being sought due to zero veteran businesses registered in the relevant service codes. The estimated contract value is $293,057.86, with individual service quotations ranging from $12,167.92 to $69,632.00 for different instrument systems. Vendors must comply with state procurement requirements, including potential minority contractor initiatives and prevailing wage regulations. Insurance requirements include $1 million in general commercial liability coverage, and the contract will involve potential federal funding sources. The vendor will be responsible for maintaining records for three years and providing warranties for services and equipment, with performance potentially impacting future business considerations. Payment terms are set at net 30 days, with options for ACH and credit card payments (subject to a 3% processing fee for credit card transactions).