Ag. Science Annex Substation Transformer

West Virginia University, on behalf of its Board of Governors, issued Request for Proposal RFP202690000694 on February 13, 2026, seeking qualified manufacturers or distributors to provide one (1) primary substation liquid-filled transformer for the Agricultural Science Annex Substation on the Evansdale Campus in Morgantown, West Virginia. The transformer must be a complete, fully assembled unit with a 5000/6250 kVA ONAN/ONAF rating at 55 degrees Celsius rise, 22.9 kV Delta primary voltage with 4360 volts Wye secondary voltage, 6.5% impedance, and a 32-position automatic on-load tap changer, meeting NEMA and ANSI standards with seismic compliance per IBC/ASCE 7 standards for Seismic Design Category B. Acceptable manufacturers include Virginia Transformer, ABB, Pennsylvania Transformer, and Cooper, with the requirement that the selected manufacturer maintain a sales office within 75 air miles of the project site. The deliverable includes the transformer unit with warranty, shipping and freight to Morgantown, and optional extended warranty coverage. Proposals will be evaluated on five weighted criteria: Company Qualifications/Experience (25 points), Similar Product Experience (20 points), Products and Equipment (25 points), Schedule (15 points), and Pricing (15 points), for a total of 100 points. A mandatory pre-proposal meeting is scheduled for February 17, 2026, at 11:00 AM EST via Microsoft Teams, with notification of intent to participate required by February 16, 2026, at 11:00 AM EST. Questions must be submitted by February 19, 2026, at 12:00 PM EST through the solicitation website Q&A Board. Proposals are due on February 25, 2026, at 12:00 PM EST via the WVU Public Bid Site in PDF format, with an anticipated contract start date of March 2026.

The solicitation documents do not specify any set-aside designations or restrictions targeting disadvantaged enterprises, minority-owned businesses, or other protected classifications. Proposers must demonstrate manufacturer qualifications, years in business, fabrication experience, and provide relevant certifications, with bidders required to submit detailed technical drawings, shop drawings, schematics, and complete cost summaries on the provided pricing sheet. The successful proposer must maintain commercial general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 general aggregate, along with worker's compensation and commercial automobile insurance. Core and coil inspection shall be witnessed by a third-party reviewer from Transformer Specialist, Inc. and two WVU representatives with at least two weeks' notice, and comprehensive factory testing must comply with ANSI and NEMA standards with certified test reports provided. All proposals must remain firm for acceptance for a minimum of 120 days following the proposal due date. The RFP documents do not disclose specific pricing ranges, budget allocations, incumbent vendors, or current contract values; interested bidders should contact Procurement Officer Kaison Ball at kaison.ball@mail.wvu.edu or +1 304-293-5711 for additional information regarding pricing expectations and other commercial terms.