Admissions Building HVAC Replacement

The West Virginia School of Osteopathic Medicine in Greenbrier County is soliciting competitive bids for an Admissions Building HVAC Replacement project (solicitation number ARFQ 0476 SOM2600000001). This procurement seeks qualified contractors to replace the heating, cooling, and air conditioning system in a 4,000 square foot Admissions Building located at 400 North Lee Street in Lewisburg, West Virginia. The scope of work includes removal of existing gas-fired air handling units, condensers, select ductwork, and electric resistance heaters, along with installation of new HVAC equipment and thermostat-controlled supply diffusers. All labor, materials, supplies, permits, and certificates are included in the contract, as well as cutting and patching of floors, walls, and ceilings as required. Bidders must hold a valid West Virginia Contractor's License and provide Drug Free Workplace Certification in accordance with WV Code 21-1D-5. The project requires substantial completion within 30 calendar days of contract commencement and final completion within 60 days, with liquidated damages assessed at $250 per day for delays. Bids will be received until September 11, 2025, at 2:00 p.m. local time at the WVSOM Testing Center, Room TC 102, with public opening and reading of bids to follow. A pre-bid conference is scheduled for August 20, 2025, at 11:00 AM at the WVSOM Admissions Building Conference Room; attendance is encouraged but not required. Prospective bidders should direct inquiries to Karla L. Pauley, the buyer, at (304) 647-6221 or kpauley@osteo.wvsom.edu. Bidding documents are available for purchase through The Thrasher Group, Inc., at $70.00 per hard copy set or $40.00 per digital set via QuestCDN.

The solicitation documents do not specify any set-aside designations or restrictions on organization types eligible to respond, though all bidders must possess the required state contractor's license. No incumbent vendors or current contractors are identified in the available documentation. All bids must be submitted using a two-envelope system, with Envelope No. 1 containing bid opening requirements and Envelope No. 2 containing the bid proposal, and each bid must be accompanied by a certified check or bid bond equal to five percent of the base bid, payable to the West Virginia School of Osteopathic Medicine. Bids cannot be withdrawn for 90 days following the bid opening date, and the Owner reserves the right to reject any and all bids. The specific contract value or budget range is not disclosed in the available solicitation materials. All prospective bidders must register as plan holders on QuestCDN to receive official notifications and addenda, with complete contract documents and detailed bidding requirements available on QuestCDN and www.thethrashergroup.com.