Addendum no. 2 roofing system

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Highways, issued Competitive Request for Quotation (CRFQ) DOT2100000098 for the design and installation of a roofing system at the Sugar Grove Salt Shed located in Pendleton County, West Virginia. The procurement seeks a qualified vendor to furnish all materials, labor, equipment, and incidental work necessary to install a single span truss arch, fabric-covered, steel-framed building roof system designed to clear span a 42-foot by 32-foot structure in accordance with attached project plans and specifications. The deliverable consists of one roofing system unit (32' x 42') to be delivered and installed at the WV Division of Highways Sugar Grove Substation located at 9315 Sugar Grove Road, Sugar Grove, West Virginia 26815. Key dates and deadlines include a mandatory pre-bid meeting held on March 9, 2021 at 11:00 a.m., technical questions due by March 16, 2021 at 10:00 a.m., and the solicitation closing date of March 25, 2021 at 1:30 p.m. Bids must be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. The solicitation documents include detailed project plans (Exhibit B), specifications, a pricing page (Exhibit A), terms and conditions, instructions to vendors, and bid bond and drug-free workplace certification requirements. Vendors must demonstrate compliance with all stated specifications and requirements outlined in the complete solicitation documentation.

The procurement documents do not specify explicit set-aside designations for disadvantaged enterprises, small businesses, or other restricted vendor categories; however, all bidders must comply with state purchasing affidavit requirements affirming they are not in default on monetary obligations to the state or its political subdivisions and must maintain a drug-free workplace in accordance with federal regulations. No incumbent contractor information or current contract performance data is referenced in the available solicitation materials. Vendors responding to this CRFQ must also comply with West Virginia Ethics Commission disclosure requirements if the contract value exceeds one million dollars, requiring identification of all interested parties with ownership interests of 25 percent or greater and submission of a notarized disclosure form prior to contract award. The specific contract award value, budget amount, contract term, and renewal options are not disclosed in the available solicitation documents; interested vendors should contact buyer John W. Estep at 304-558-2566 or john.w.estep@wv.gov for additional information regarding pricing parameters and contract terms.