ADDENDUM No. 1 - Casual Style clothing

The West Virginia Purchasing Division, on behalf of the Adjutant General's Office and Mountaineer Challenge Program, issued Competitive Request for Quotation (CRFQ) 0603 ADJ2100000004 for casual style military uniforms and cadet clothing. The solicitation was initially issued on July 10, 2020, with a closing date of July 21, 2020, at 1:30 p.m., and Addendum No. 1 was released on July 15, 2020, to provide additional information to the vendor community. The procurement covers four categories of casual clothing items: sweatshirts (1,700 units estimated), sweatpants (2,700 units), t-shirts (3,000 units), and shorts (2,200 units), totaling approximately 10,000 units annually across multiple sizes (Small through 3XL) and various colors. The casual clothing must meet detailed specifications outlined in the solicitation documents, including fabric composition (100% cotton or cotton-blend for t-shirts; 80/20 cotton-polyester blends for sweatshirts), construction standards with reinforced seams and double-needle stitching, color fastness requirements, and dimensional stability tolerances with specified shrinkage allowances. Vendors must submit technical questions by 10:00 a.m. on July 15, 2020, and all bids must include completed pricing on Exhibit A Pricing Page, with unit prices and extended prices for each line item. Delivery is directed to the Mountaineer Challenge Program at 1001 Army Road, Kingwood, WV 26537, while invoicing should be sent to the State Finance office at the Adjutant General's Office in Charleston, WV, and bids are to be submitted to the Bid Clerk at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, WV 25305. Inquiries should be directed to buyer John W. Estep at (304) 558-7839 or john.w.estep@wv.gov. The procurement is categorized under commodity code 53102900 for military uniforms.

The solicitation documents do not specify any set-aside designations or restrictions on the types of organizations eligible to respond, nor do they identify disadvantaged enterprise or small business set-asides. No incumbent vendors or current contractors are listed in the available documentation. All vendors submitting bids must complete and submit a notarized Purchasing Affidavit affirming compliance with West Virginia's financial eligibility requirements, which prohibit contract awards to vendors in default on monetary obligations to the state or political subdivisions, including payroll taxes, property taxes, sales and use taxes, and fire service fees, with the exception that debts may be excluded if contested or subject to an approved payment plan. The procurement documents provided do not include specific award values, budget ranges, or contract term information, leaving the total contract value to be determined by the cumulative pricing submitted by responsive bidders on the pricing exhibit. Vendors interested in responding should ensure all casual clothing items meet the specified quality standards, comply with logo placement and branding requirements detailed in Exhibit B, and provide detailed manufacturer information to support their quotations.