Addendum No. 1 Building 54 Chiller Rental

The West Virginia Department of Administration Purchasing Division is soliciting bids for an eight-month rental of a 180-ton air-cooled, 3-phase, 48-volt dual chiller unit for Building 54 located at 400 Adams Street in Fairmont, West Virginia. This is a direct award procurement issued as Addendum No. 1 under solicitation number CSSD 0211 GSD2200000003, with a solicitation closing date of March 21, 2022, at 1:30 p.m. The scope of work includes monthly rental fees for eight months (March 17, 2022, through November 16, 2022) and de-installation and removal services upon completion of the rental term. Bidders must ensure the chiller meets the specified equipment requirements and maintain compliance with all applicable federal, state, and local laws. The vendor must provide equipment that is new and not used or refurbished. Inquiries regarding this solicitation should be directed to Melissa Pettrey at the West Virginia Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia, (304) 558-0094. Bids should be submitted to the same address by the March 21, 2022, deadline.

This procurement is being pursued as a direct award purchase pursuant to West Virginia Code 5A-3-10c, indicating that competitive bidding is not required and the equipment has been determined to be a sole source commodity or service. No set-aside designations or restrictions on organization types are specified in the available documentation. City Plumbing and Heating submitted a vendor proposal on February 16, 2022, establishing the pricing structure for this procurement. The proposed monthly rental fee is $9,561.00 per month for the eight-month period, with a de-installation and removal cost of $12,250.00, resulting in a total estimated contract value of approximately $88,738.00. The selected vendor must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence, with the State named as an additional insured. Payment terms require thirty-day progress payments made in arrears upon receipt of proper invoices.