Addendum No. 01 - WRS: Open-End Contract for Formaldehyde

The West Virginia Division of Natural Resources, Wildlife Resource Section, issued an Agency Request for Quote (ARFQ) numbered ARFQ 0310 DNR2600000002 for an open-end contract to supply Formicide-B (37% Formaldehyde Solution, UN2209) in 55-gallon drums to nine fish hatcheries across the state. The procurement seeks an estimated total of 99 drums annually, with specific quantities allocated to Apple Grove Hatchery (1 drum), Bowden Hatchery (40 drums), Edray Hatchery (1 drum), Palestine Hatchery (1 drum), Petersburg Hatchery (5 drums), Reeds Creek Hatchery (40 drums), Ridge Hatchery (5 drums), Spring Run Hatchery (5 drums), and Tate Lohr Hatchery (1 drum). Deliverables include formaldehyde supplied in 55-gallon drums accompanied by chemical analysis sheets and manufacturers' safety data sheets, with all standard orders delivered F.O.B. destination within five calendar days and emergency orders within three calendar days. The technical question deadline was July 29, 2025, at 9:00 a.m. Eastern Time, with bids due on August 5, 2025, at 1:30 p.m. ET, with bid opening to occur at the same date and time at the Property and Procurement Office in South Charleston, West Virginia. Award will be made to the vendor providing the lowest overall total cost meeting all mandatory specifications, and vendors must complete all pricing pages, bid on all line items, and acknowledge receipt of all addenda to be considered for award. Required qualifications include vendor registration with West Virginia, proof of workers' compensation insurance, and a purchasing affidavit confirming the vendor is not in default on monetary obligations to the state or political subdivisions; vendors must also maintain sufficient inventory, accept orders through multiple communication methods, provide a primary contract manager available during normal business hours, and submit quarterly reports and annual summaries of purchases.

The solicitation documents do not specify set-aside designations or restrictions limiting eligibility to particular organizational types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available solicitation materials. The formaldehyde procurement is structured as an open-end contract, meaning it establishes pricing and terms for multiple orders throughout the contract period rather than a single purchase, with the estimated annual requirement of 99 drums consisting of multiple deliveries throughout the year. Freight costs must be included in the unit price for standard orders, though emergency orders allow for separate invoicing of delivery charges. The specific award value or budget range is not disclosed in the procurement documents; pricing will be established through vendor quotations submitted in response to the solicitation, and all offers remain subject to the terms and conditions contained in the complete solicitation documents, including Addendum No. 01 issued on July 30, 2025.