Addendum No. 01-O/E Hybrid Striped Bass Fry & Fingerling

The West Virginia Division of Natural Resources (WVDNR) Wildlife Resources Section is conducting an Agency Request for Quote (ARFQ) for an open-end contract to procure commercially farm-raised hybrid striped bass fry and fingerlings, specifically targeting Mineral County. The procurement seeks 150,000 hybrid striped bass fry to be delivered in May 2025 and 1,000,000 fingerlings to be delivered between May 15 and June 15, 2025. Vendors must provide fish from sources with certified disease testing documentation, with fry requirement being 3-5 days post-hatch and fingerlings ranging from 0.75 to 1.0 inches in total length, completely through metamorphosis. Technical questions are due by February 18, 2025, at 9:00 a.m. ET, with bid submissions required by February 25, 2025, at 1:30 p.m. ET. The contract will be awarded to the lowest bidder meeting specifications, with an initial one-year term and potential renewals for up to three additional one-year periods upon mutual written consent. Delivery specifications require fry to be shipped via FedEx overnight to Huntington, WV, and fingerlings delivered to the Apple Grove Hatchery in Gallipolis Ferry, WV.

The solicitation requires vendors to maintain specific insurance coverage, including $1,000,000 in Commercial General Liability and $500,000 in Automobile Liability. While no specific set-aside designations or restrictions on vendor types are explicitly mentioned, vendors must comply with delivery and documentation requirements. The pricing structure mandates that all delivery and freight charges be included in the unit price, with quantities listed as estimates for bid evaluation purposes. No incumbent vendors or specific budget ranges are disclosed in the documentation. The contract is structured as an open-end Agency Master Agreement with two distinct line items for fry and fingerlings, using commodity code 10101700. The procurement is being managed by James H. Adkins of the Property & Procurement Office, with bids to be submitted to the Division of Natural Resources office in South Charleston, WV. The F.O.B. destination pricing indicates that the actual purchase quantities may differ from the estimated amounts.