Addendum #3 Infrastructure Improvements, Underground Work

This procurement is a competitive Request for Quotations (CRFQ 0608 COR1600000002) issued by the West Virginia Department of Administration Purchasing Division on behalf of the Division of Corrections for infrastructure improvements and underground work at St. Mary's Correctional Center located in Pleasants County, West Virginia. The scope of work encompasses comprehensive underground infrastructure replacement and installation including approximately 1,600 linear feet of 12-inch PVC gravity sewer pipe, 300 linear feet of 10-inch PVC gravity sewer pipe, 1,500 linear feet of 6-inch PVC gravity sewer pipe, 250 linear feet of 18-inch HDPE storm sewer pipe, 450 linear feet of 12-inch HDPE storm sewer pipe, 20 standard 4-foot diameter manholes, 8 catch basins, installation of two 2,000-gallon concrete grease traps with muffin monster grinder unit, 12 helical piles for foundation stabilization and slab jacking affecting 1,330 square feet, 3,300 linear feet of 4-inch natural gas line replacement, fire hydrant relocation, backflow preventer installation, and storm water line separation from sewer lines. Bidders must hold a current and valid West Virginia contractor's license and submit sealed lump-sum quotations with unit pricing and total pricing in both word and figure formats. The mandatory pre-bid conference was held on September 2, 2015, at 10:00 AM EST at the facility, with a vendor question deadline of September 9, 2015, at 4:00 PM EST. The original solicitation closing date was September 17, 2015, at 1:30 PM, with Addendum #3 issued on September 21, 2015, extending the deadline to September 24, 2015, at 1:30 PM. Bids must be submitted to the Bid Clerk at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. All work must be completed within 365 calendar days from the Notice to Proceed, with monthly pay applications required and 10 percent retainage held until project completion, with 50 percent of retainage available at substantial completion and the remainder at final completion. Contractors must provide a one-year warranty on all parts and labor from substantial completion date and comply with all federal, state, county, and city code requirements, West Virginia Division of Corrections security requirements including background checks, prevailing wage law if applicable, and sediment and erosion control standards. Award will be issued to the lowest priced bidder submitting a qualifying quotation meeting all specifications on the "Total Bid COR61763" form.

The solicitation does not specify any set-aside designations or restrictions on the types of organizations eligible to respond, though all bidders must maintain valid West Virginia contractor licensing. No incumbent vendors or current contractors are identified in the procurement documents. The contract documents reference project manuals and contract drawings available through S & S Engineers, Inc., indicating that bidders must review detailed technical specifications and construction drawings prepared by this engineering firm to understand existing facility infrastructure and integration requirements. No specific contract value or budget range is identified in the solicitation documents; pricing will be determined by vendor quotations submitted in response to the detailed specifications and line items. All vendors must furnish bid bonds in the amount of five percent of the total bid and successful vendors must provide performance bonds of 100 percent of the contract value, labor and materials bonds of 100 percent for the construction contract, and comply with West Virginia's prevailing wage laws, workers' compensation insurance requirements, and drug-free workplace policies as applicable. Prospective bidders should direct questions to Crystal Rink, the assigned buyer, at (304) 558-2402 or crystal.g.rink@wv.gov, or contact project manual coordinators at S & S Engineers, Inc. at 304-342-7168.