COR130931_CPO Specifications_Infrastructure Improvements - Underground Work.docx

CRFQ COR1600000002 - REQUEST FOR QUOTATIONS

INFRASTRUCTURE IMPROVEMENTS PROJECT, UNDERGROUND WORK AT SAINT MARYS CORRECTIONAL CENTER, PLEASANTS COUNTY, WV

The Saint Mary’s Correctional Center (SMCC), a West Virginia Division of Corrections Facility (DOC), is soliciting a lump sum of the bidding units quotation for the infrastructure improvements project, underground work. The infrastructure improvements project, underground work is listed below in specifications section 1.01. The internal DOC reference number for this project is COR61763. All other related documents to this project will be reference using the previously stated number.

A mandatory pre-bid conference is scheduled for September 2, 2015 at 10:00 AM EST at the Saint Mary’s Correctional Center. For any vendors who will be using any subcontractors, it is highly recommended that subcontractors also attend the pre-bid. The contractor should obtain all there information from the pre-bid meeting. The DOC will only be having one (1) pre-bid meeting. Venders interested in attending the pre-bid conference should call or email to register with the following individual but is not required to attend:

Name: Philip Farley Email: Philip.K.Farley@wv.gov

Vendors quoting this project SHALL comply with the below Specifications:

PART I: SUMMARY OF PROJECT, STANDARD SPECIFICATIONS, AND REQUIREMENTS

1.01 DESCRIPTION

A. Saint Mary’s Correctional Center is located at 2880 North Pleasants Highway, Saint Mary’s, WV 26170.

B. The project manual and contract drawings were done by S & Engineers, Inc. On the Purchasing Bulletin, the project manual and contract drawings are provided for the contractors to view. The contactors can print the project manual and the contract drawings at their own expense. If a copy of the project manual and contract drawings are printed for the contractor by S & S Engineers, Inc., the contractor will have to pay them for the copy. Their phone number for S & S Engineers, Inc is 304-342-7168. They are located at 501 Eagle Mountain Road, Charleston, WV 25311.

C. The project manual and contract drawings include work for four (4) infrastructure improvement projects. The separate projects and internal reference numbers are listed below:

1) COR61763 – Infrastructure Improvements Project, Underground Work

2) COR61764 – Infrastructure Improvements Project, Backflow Preventer Devices Work

3) COR61765 – Infrastructure Improvements Project, Security Fencing and Razor Wire Work

4) COR61766 – Infrastructure Improvements Project, Exterior Lighting Work

D. On drawing sheet number ‘0,’ it shows a general overview of all the existing utilities and work that will be done on four (4) separate Infrastructure Improvement Projects. There are other drawings sheets that are enlarged and show more details of the work per each of the separate Infrastructure Improvement Projects. The other information is to be used for coordination purposes.

E. This construction project at Saint Mary’s Correctional Center consists of infrastructure improvements, underground work at facility. The construction items that are included in this contract are listed below, in the program manual, and on the contract drawing (drawings).

F. Sewer lines:

1) Throughout the facility, there are existing underground sewer lines. There are many issues with the sewer lines.

2) The contractor must remove the existing underground main sewer lines and replace with new as shown on the drawings.

3) If the new sewer lines are to be installed in the same location as existing, the contract must remove. If the new sewer lines are to be installed in a different location than existing, the contractor must cap off the existing lines and abandon in place.

4) Please see drawing sheet numbers ‘1’ and ‘2,’ for the various locations of the new sewer lines, manholes, muffin monster, grease trap interceptors, location of the bi-direction boring under the road and railroad tracks, and elevations

G. New manhole and muffin monster grinder:

1) The facility currently does not have any type of muffin monster installed on the existing sewer system. There will be a new manhole with a muffin monster installed outside the perimeter security fence on the north end of the facility.

2) The contractor must install a crane arm with hoist to lift the muffin monster out of the manhole.

3) The contractor must provide a spare muffin monster.

4) The power source for the muffin monster will come from unit 70. Please see drawing ‘E4,’ for the various details on the location.

5) Please see drawing sheet number ‘3,’ for the various details of the new manhole, new muffin monster, and the new control panel for the muffin monster

H. Grease trap interceptor:

1) In unit 81 (kitchen area), the facility currently has two (2) small containers to separate the grease from water. The containers are located in two different areas. On the south side of the unit, there is a three-bowl sink. On the north side of the unit, there is a commercial dishwasher.

2) On the south side of the unit, the contractor must install a 2,000-gallon grease trap interceptor. The contractor will be required to connect the grease trap interceptor to only the three-bowl sink and to the existing sewer line that is located outside the unit.

3) On the north side of the unit, the contractor must install a 2,000-gallon grease trap interceptor. The contractor will be required to connect the grease trap interceptor to only the commercial dishwasher and to the existing sewer line that is installed outside the unit.

4) Please see drawing sheet number ‘4,’ for the various details for the 2,000-gallon grease trap interceptor.

I. Fire Hydrant:

1) There is an existing fire hydrant located between units 73/74 and 75. The contractor must remove the existing fire hydrant. The contractor must turn over the fire hydrant to the DOC.

2) The contractor must install a new fire hydrant east of the existing location.

3) Please see drawing sheet number ‘7,’ for the various details for the fire hydrant.

J. Standard manhole and inlet details:

1) Please see drawing sheet number ‘5,’ for the various details on the new manholes and inlets that will be installed in multiple locations of the facility.

K. Separation of the storm water lines from the sewer lines:

1) Unit 83:

a) Whenever unit 83 was constructed, both the storm and sewer water lines were connected. Both the storm and sewer lines flow into the sewer lines.

b) The contractor must separate the storm water lines from the sewer lines.

c) For the storm water lines, the contractor must install new piping that connects to the existing roof drainpipes. The new pipes will go through the wall to the outside of the unit.

d) The contractor must install scuppers and downspout piping system outside the unit for the new storm water piping to go to around multiple areas of the unit.

e) The contractor must install new storm water piping underground to connect to the existing storm water piping. The contractor must connect the new downspout piping system to the new underground storm water piping.

f) Please see drawing sheet number ‘6,’ for the various details for the what has to be done to separate the storm water lines from the sewer lines.

L. Natural gas lines:

1) Throughout the facility, there are existing underground natural gas lines. There are many issues with the natural gas lines.

2) The contractor must remove the existing underground natural gas lines and replace with new.

3) Please see drawing sheet number ‘7,’ for the various locations of the existing and new natural gas lines.

M. Unit 80 foundation:

1) Over time, the north-west corner of unit 80 has become non-level with other portions of the unit.

2) The contractor must correct the issue by using helical piles and slab jacking.

3) Please see drawing sheet number ’8,’ for the various details on how the foundation is to be fixed.

1.02 EXTENT OF WORK

A. Provide all labor, materials, supplies, tools, and equipment, necessary to complete the work for the infrastructure improvements as specified in specifications section 1.01, the program manual, and the contract documents.

1.03 PERMITS

A. Contractor shall secure and pay for any required permits and for all other permits, governmental fees, and license which are necessary for the proper execution and completion of the work as specified.

1.04 TERMS OF WORK

A. All work shall be completed within three hundred sixty-five (365) calendar days upon receipt of Notice to Proceed. The Notice to Proceed will be issued by the WVDOC after the contract has been encumbered by the West Virginia Purchasing Division.

1.05 SECURITY

A. Contractor must comply with all Division of Corrections and Facility security requirements. This includes but is not limited to security background check of any employee of contractor that will be working on-site on the project.

1.06 TOOLS

A. Contractor must comply with all Division of Corrections and Facility tool security requirements. This includes but is not limited to checking all tools brought into the Facility at the beginning of the work day, checking all tools being removed from the Facility at the end of the work day, keeping all tools locked up while not in use, and reporting any missing tools.

1.07 CODE REQUIREMENTS

A. All work must comply with all federal, state, county, and city code requirements.

1.08 SUBMITTALS

A. Material can be shipped directly to the Facility as long as it does not require to be unloaded by the Facility.

B. The DOC facility will not be held accountable for any material orders shipped directly to the facility. The contractor must be present at the facility to receive the order.

C. The DOC facility will not be responsible for any items that are missing or have been stolen. It is the contractor’s responsibility to secure all there tools and materials.

D. If the contractor stores the material at a location other than at this Facility, additional insurance is required to receive payment on stored materials.

E. Any materials, which are found to be damaged, shall be removed and replaced at the applicator's expense.

1.10 WORK TIMES

A. The standard hours of work are Monday thru Friday from 8:00 am until 4:00 PM EST unless otherwise noted.

B. If the contractor wishes to work a different schedule other than what was previously stated, the DOC facility will work with the contractor. For example, the contractor works for four (4) days a week for a ten (10) hour shift each day.

C. All work done within the secure area, work times and coordinated areas, will be at the discretion of the SMCC administration.

D. If for any reason, the contractor wishes to work other than the previous stated days and hours, the request must be turned into the Facility at least forty-eight (48) hours in advance for approval. The request must be submitted to the Associate Warden of Operations.

1.11 WORK SEQUENCE

A. Schedule and execute work to coordinate with the facilities schedule.

1.12 USE OF THE PREMISES

A. Before beginning work, the contractor must secure approval from the unit owner's representative for the following:

1. Areas permitted for personnel parking.

2. Access to the site.

1.13 EXISTING CONDITIONS

A. If discrepancies are discovered between the existing conditions and those noted on the drawings, immediately notify the owner's representative by phone and solicit the manufacturer's approval prior to commencing with the work.

1.14 TEMPORARY FACILITIES AND CONTROLS

2. Provide all hoses, valves and connections for water from source designated by the owner when made available.

3. When available, electrical power should be extended as required from the source. Provide all trailers, connections and fused disconnects.

B. Temporary Sanitary Facilities:

1. Sanitary facilities are not available at the job site. If the sanitary facilities are not available, the contractor shall be responsible for the provision and maintenance of portable toilets or their equal

C. Unit Site:

1. The contractor shall use reasonable care and responsibility to protect the unit and site against damages. The contractor shall be responsible for the correction of any damage incurred as a result of the performance of the contract.

2. The contractor shall remove all debris from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the unit.

D. Security:

1. Obey the owner's requirements for personnel identification, inspection and other security measures.

1.15 JOB SITE PROTECTION

A. The contractor shall adequately protect unit, paved areas, service drives, lawn, shrubs, trees, etc. from damage while performing the required work. The contractor shall repair or be responsible for costs to repair all property damaged during the project.

B. During the contractor's performance of the work, the Facility owner will continue to occupy the existing unit and daily operations. The contractor shall take precautions to prevent the spread of dust and debris, particularly where such material may shift into the unit. The contractor shall provide labor and materials to construct, maintain and remove necessary temporary enclosures to prevent dust or debris in the construction area(s) from entering the remainder of the unit.

C. Remove all traces of piled bulk materials and return the job site to its original condition upon completion of the work.

1.16 DAMAGES

A. The Contractor shall keep the work area as clean as possible during the entire progress of work, and shall be responsible to remove from the site, the packaging materials from the products and other debris as it accumulates. All items that are removed to allow the installation of the new items will become the property of the contractor to dispose of unless otherwise noted.

1.18 SAFETY

A. The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state, and federal requirements that are safety related. Safety shall be the responsibility of the contractor. All related personnel shall be instructed daily to be mindful of the full time requirement to maintain a safe environment for the facility's occupants including staff, visitors, customers, and the occurrence of the general public on or near the site.

B. The Contractor shall provide safety barriers around work areas where heavy equipment may be in operation or as required by OSHA.

1.19 WORKMANSHIP

A. Unless otherwise noted in this specification, the contractor must strictly comply with the manufacturer's current specifications and details.

1.21 JOB CONDITIONS, CAUTIONS AND WARNINGS

A. Proceed with the installation of the project work only when weather conditions are appropriate.

1.22 WARRANTY

A. One (1) year from the substantial completion date on the complete system including parts and labor.

A. Ten (10%) percent retainage must be held back on each pay application until project has been completed. Contractor can bill for fifty (50%) percent of the retainage that has been held back at substantial completion. Contractor can bill for the remainder of the retainage at final completion. This does not apply if the project is completed and there is only one pay application submitted.

B. Pay applications will be required to be submitted once a month. Contractor must submit three original copies. Each copy must be signed with a signature in blue ink and must be notarized.

C. If applicable to the project per the new prevailing wage law, certified payroll must be submitted with each pay application. Contractor must submit two original copies. Each copy must be signed with signature in blue ink.

1.24 BIDDING

A. There is a bid form that has “Total Bid COR61763.” It is recommended that the contractor use that bid form(s). If the contractor does not use the bid form in this package, they must break their bid down and all bid pricing must be written in words and numbers.

B. The basis of award will be issued to the lowest priced bidder on the “Total Bid COR61763” meeting specifications.

C. The Bidder understands that to the extent allowed by the West Virginia Code, the OWNER reserves the right to waive any informality or irregularity in any Bid, or Bids, and to reject any or all Bids in whole or in part; to reject a bid not accompanied by the required bid security or by other data required by the Bidding Documents; to reject any conditions of the bid by the Bidder that is in any way inconsistent with the requirements, terms, and conditions of the Bidding Documents; or to reject a bid that is in any way incomplete or irregular.

1.25 PRE-CONSTRUCTION MEETING

A. After the contract has been encumbered, there must be a pre-construction meeting at the facility prior to any on-site work starting.

1.26 DAILY MOBILIZATION AND STORAGE AREA

A. Contractors will be mobilizing their equipment and materials through the north sally port.

B. Contractors will be storing their equipment and materials in the empty lot area above the north sally port.

END OF STANDARD SPECIFICATIONS