Addendum 2: One-time purchase of HP Pagewide XL 4700 or equa

The West Virginia Department of Transportation, Procurement Division, is soliciting quotes for a one-time purchase of one HP PageWide XL 4700 printer or equivalent unit under ARFQ 0803 DOT2700000001, with bids due July 23, 2026, at 10:30 a.m. Eastern Time. Addendum 2, issued July 20, modified the bid opening date from July 21; vendors must acknowledge receipt of all addenda with their bid to avoid disqualification.

The scope includes the printer unit (36-inch scanning and printing capability, printer-only configuration without integrated scanner), a two-year warranty or better, freight and delivery with inside delivery included, and on-site installation, assembly, and turnkey setup services including unboxing, assembly, installation, and network configuration. The equipment must support printing volumes of fewer than 200 copies per month at up to 15 pages per minute. The two-year warranty is mandatory. Delivery must occur within ten working days of purchase order receipt to the Department of Transportation at 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia.

No pricing information is provided in the source. The contract is contingent upon legislative appropriation of funds and extends from award issuance until all goods are delivered, not to exceed one fiscal year, with no renewal options. Award will be made to the vendor providing the lowest overall total cost while meeting all mandatory specifications.

Vendors must be registered with the West Virginia State Purchasing Division and in compliance with the Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements. Bids may be submitted through wvOASIS, hand delivery, mail, or fax to 304-558-0047; email bids are not accepted. Technical questions were due July 14 at 10:00 a.m. The procurement contact is Amber J. Heath, 304-558-0408 or amber.j.heath@wv.gov.