Final_ARFQ_0803_DOT2700000001_1_WV_ARFQ_FORM.PDF
PDF 737 KB Posted
- Solicitation number
- ARFQ 0803 DOT2700000001 3
- Issued by
- Kanawha County, West Virginia
About this file
This Agency Request for Quote (ARFQ) document is issued by the West Virginia Department of Transportation, Procurement Division, for a one-time purchase contract. The solicitation seeks the procurement of one HP Pagewide XL 4700 printer or equivalent unit (Comm Code 81270004) for District 0081, along with associated services and components. The request includes a two-year warranty or better, freight and delivery fees with inside delivery included, and on-site installation, assembly, and turnkey setup services encompassing unboxing, assembly, installation, and network configuration. The solicitation was issued on July 2, 2026, with a closing date of July 21, 2026, at 10:30 AM. Technical questions must be submitted in writing to dotprocurementtechques@wv.gov by July 14, 2026, at 10:00 AM ET. The equipment is to be shipped and invoiced to the Department of Transportation at 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia.
Bids must be submitted through one of four methods: upload to OASIS, hand delivery, mail in hard copy, or fax to 304-558-0047; email bids are not accepted. Prospective vendors must be registered with the West Virginia State Purchasing Division and remain compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements. The contract contact is Amber J. Heath at the Procurement Division, reachable at 304-558-0408 or amber.j.heath@wv.gov. Bid receiving location is Building 6, Room 340A at the Division of Highways office in Charleston. Specific pricing information for individual line items—the printer unit, warranty, freight and delivery, and installation services—is to be completed by bidders on the pricing pages of the solicitation documents.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0803_DOT2700000001_2_WV_ARFQ_FORM.PDF | ||
| ADD 1 ARFQ 27 01.pdf | ||
| ARFQ DOT 27 01.PDF | ||
| ADD 2 ARFQ DOT27 1.pdf | ||
| Final_ARFQ_0803_DOT2700000001_3_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Jul 1, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2001749 Reason for Modification:
Doc Description: One-time purchase of HP Pagewide XL 4700 or equal
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-07-02 2026-07-21 10:30 ARFQ 0803 DOT2700000001 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Amber J Heath 304-558-0408 amber.j.heath@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 1, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN ONE-TIME PURCHASE CONTRACT OF One-time purchase of a HP Pagewide XL 4700 or equal (81270004) FOR DISTRICT 0081 PER THE
ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE OF THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
One-time purchase of a HP Pagewide XL 4700 or equal (81270004)
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
1900 KANAWHA BLVD E,
BLD. 5 RM-720
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 HP Pagewide XL 4700 or equal 1.00000 EA
Comm Code Manufacturer Specification Model # 43212107
Extended Description:
HP Pagewide XL 4700 or equal
Date Printed: Jul 1, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Warranty of 2 years or better
Comm Code Manufacturer Specification Model # 81111818
Extended Description:
HP Pagewide XL 4700 (or equal) 2 Year Warranty Or better
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Freight and Delivery Fee
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
Include inside delivery and all freight costs
Date Printed: Jul 1, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DEPT. OF TRANSPORTATION DEPT. OF TRANSPORTATION
1900 KANAWHA BLVD E,
BLD. 5 RM-720
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 On-site Installation, Assembly & Turnkey
Setup
Comm Code Manufacturer Specification Model # 81111812
Extended Description:
turnkey services (including but not limited to unboxing, assembly, installation, and network setup)
SCHEDULE OF EVENTS
Line Event Event Date 1 Technical Questions due at 10AM ET 2026-07-14
Document Phase Document Description Page
DOT2700000001 Final One-time purchase of HP Pagewide XL 4700 or equal
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