ADDENDUM 2: Installation of HVAC System at Mercer Co. HDQs

The State of West Virginia Department of Transportation, Division of Highways, District Ten, is soliciting sealed bids for the purchase and installation of an HVAC system at the Mercer County Headquarters located at 454 New Hope Road, Princeton, West Virginia. The scope of work requires the installation of two HVAC units: a minimum 7.5-ton gas package/AC rooftop unit with 14 IEER or greater efficiency and a minimum 3-ton downflow gas package/AC rooftop unit with 14 SEER or greater efficiency, along with new thermostats, new curbs for each unit, new electrical disconnects, and pitch pans. The contractor must furnish all materials, labor, and equipment necessary for installation, perform final cleanup and project closeout activities, and complete the work within 45 days. Qualified vendors must possess a valid West Virginia Contractor's License, maintain current HVAC Technician Cards for all employees, demonstrate successful completion of at least ten similar HVAC installation projects, carry Commercial General Liability Insurance and Automobile Liability Insurance of at least $1,000,000 per occurrence, and provide a minimum 10-year parts warranty and 2-year labor warranty on all HVAC systems. Work shall be performed Monday through Friday from 7:00 AM to 4:00 PM, excluding state holidays, and the contractor is responsible for procurement of all necessary permits and licenses. The pre-bid meeting is scheduled for October 8, 2025, at 9:00 AM at the Mercer County DOH Headquarters; technical questions must be submitted by October 15, 2025, at 10:00 AM; and sealed bids are due October 23, 2025, at 10:30 AM ET. Bids may be submitted via wvOASIS, hand delivery, mail, or fax to 304-558-0047, and the contract will be awarded on a lump-sum basis to the lowest qualified responsible bidder meeting all specifications.

The solicitation does not identify any specific set-asides or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational type. However, all vendors must be registered with the West Virginia Purchasing Division and comply with state registration requirements including the West Virginia Secretary of State's Office, Tax Department, Workers' Compensation, and Unemployment Insurance. No incumbent vendors or current contractors are identified in the available solicitation documents. The project location is the Division of Highways District Ten Mercer County Headquarters at 270 Hardwood Lane/New Hope Road, Princeton, West Virginia, and the State of West Virginia will be responsible for relocation of existing gas lines and water heater vents as well as handling temporary heat requirements if units are replaced during winter months. The total contract value or budget range is not explicitly stated in the solicitation documents, with award to be determined on a competitive lump-sum basis. The assigned buyer for inquiries is Kristine E. James, reachable at 304-558-0408 or kristy.e.james@wv.gov.