Final_ARFQ_0803_DOT2600000026_2_WV_ARFQ_FORM.PDF
PDF 730 KB Posted
- Solicitation number
- ARFQ 0803 DOT2600000026 3
- Issued by
- Mingo County, West Virginia
About this file
This is an Addendum 1 to an Agency Request for Quote (ARFQ) issued by the State of West Virginia Division of Highways for the installation of an HVAC system at the Mercer County Headquarters located at 270 Hardwood Lane, New Hope Road, Princeton, West Virginia. The solicitation, numbered ARFQ 0803 DOT2600000026 Version 2, requests a single line item for HVAC purchase and installation (Comm Code 72151206). The solicitation was originally issued on October 9, 2025, with the bid closing date modified to October 23, 2025, at 10:30 AM. A pre-bid meeting is scheduled for October 8, 2025, at 9:00 AM ET, and a technical questions session is set for October 15, 2025, at 10:00 AM. Bids should be submitted to the Procurement Division, Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305.
Addendum 1 addresses three modifications to the original solicitation: a change to the bid opening date and time as specified in Section 4A of the Terms and Conditions, the attachment of a pre-bid sign-in sheet, and a correction of an unspecified error. No other substantive changes to the solicitation terms are included. Interested vendors should direct inquiries to Kristine E. James, the assigned buyer, at 304-558-0408 or kristy.e.james@wv.gov. All offers are subject to the terms and conditions contained in the complete solicitation documents.
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Text version
Date Printed: Oct 9, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1770802 Reason for Modification:
Doc Description: ADDENDUM 1: Installation of HVAC System at Mercer Co. HDQs To Add Addendum 1
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-10-09 2025-10-23 10:30 ARFQ 0803 DOT2600000026 2
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Kristine E James 304-558-0408 kristy.e.james@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 9, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum 1 is issued for the following reasons:
1. Modify bid opening date and time. In the Terms and Conditions, please refer to Section 4A. BID SUBMISSION.
2. Attachment of pre-bid sign-in sheet.
3. Correction of error
No other changes.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN MERCER COUNTY
HEADQUARTERS
270 HARDWOOD LN NEW HOPE RD
PRINCETON WV PRINCETON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 HVAC Purchase & Installation
Comm Code Manufacturer Specification Model # 72151206
Extended Description:
HVAC Purchase & Installation
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUEST AT 10AM 2025-10-15
2 PRE BID MEETING AT 9AM ET 2025-10-08
Document Phase Document Description Page
DOT2600000026 Final ADDENDUM 1: Installation of HVAC System at Mercer Co. HDQs
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