ADDENDUM 2: Installation of HVAC System at Mercer Co. HDQs

The West Virginia Division of Highways (WVDOH), specifically District Ten, is seeking a qualified HVAC contractor to install two new heating and cooling systems at the Mercer County Headquarters located at 454 New Hope Road in Princeton, WV. The procurement involves installing a 7.5-ton heat pump system with a minimum 14 IEER rating and a 3-ton heat pump system with a minimum 14 SEER rating, both gas-fired units. Each system requires new thermostats, catch pans, and curb adapters, and must come with a 10-year parts warranty and 2-year labor warranty. The solicitation, ARFQ 0803 DOT2600000026, was issued on October 9, 2025, with a bid closing date of October 23, 2025, at 10:30 AM. A mandatory pre-bid meeting was held on October 8, 2025, at 9:00 AM, and a technical questions session was scheduled for October 15, 2025, at 10:00 AM. The contract will be awarded to the lowest qualified responsible bidder based on the total lump sum cost, with vendors required to demonstrate successful completion of at least ten similar projects.

Vendors must possess a valid West Virginia Contractor's License and have HVAC Technician Cards for all employees performing work. Insurance requirements include $1,000,000 in Commercial General Liability and Automobile Liability coverage. The contract is classified as a construction contract and will be a one-time purchase, with the term running from the issuance of the Award Document until all goods are delivered, not to exceed one fiscal year. Vendors must be registered with the West Virginia State Purchasing Division and comply with various state agency requirements, including those from the Secretary of State, Tax Department, Workers' Compensation, and Unemployment Insurance. While no specific set-aside designations or disadvantaged enterprise requirements were explicitly mentioned, vendors must adhere to state regulations, including provisions for domestic steel and aluminum products and background check requirements. The procurement will be managed by Procurement Buyer Kristine E. James, with bids to be submitted to the Procurement Division located in Building 6, Room 340A at 1900 Kanawha Blvd E in Charleston, WV 25305.