Final_ARFQ_0803_DOT2600000026_2_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ-0803-DOT2600000026-3
- Issued by
- Mingo County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the West Virginia Division of Highways for the purchase and installation of an HVAC system at the Mercer County Headquarters. The solicitation (ARFQ 0803 DOT2600000026 Version 2) was issued on October 9, 2025, with a bid closing date of October 23, 2025, at 10:30 AM. The project includes a technical question session scheduled for October 15, 2025, at 10 AM and a pre-bid meeting held on October 8, 2025, at 9 AM ET. Addendum 1 modifies the original solicitation by adjusting the bid opening date and time, attaching a pre-bid sign-in sheet, and correcting an unspecified error.
The procurement is for a single line item of HVAC purchase and installation, with the delivery and invoicing location specified as the Division of Highways District Ten Mercer County Headquarters in Princeton, West Virginia. The solicitation is being managed by Procurement Buyer Kristine E. James, who can be contacted at kristy.e.james@wv.gov or 304-558-0408. Vendors interested in the opportunity are required to submit their bids to the Procurement Division located in Building 6, Room 340A at 1900 Kanawha Blvd E in Charleston, WV 25305.
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Text version
Date Printed: Oct 9, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1770802 Reason for Modification:
Doc Description: ADDENDUM 1: Installation of HVAC System at Mercer Co. HDQs To Add Addendum 1
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-10-09 2025-10-23 10:30 ARFQ 0803 DOT2600000026 2
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Kristine E James 304-558-0408 kristy.e.james@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 9, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum 1 is issued for the following reasons:
1. Modify bid opening date and time. In the Terms and Conditions, please refer to Section 4A. BID SUBMISSION.
2. Attachment of pre-bid sign-in sheet.
3. Correction of error
No other changes.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN MERCER COUNTY
HEADQUARTERS
270 HARDWOOD LN NEW HOPE RD
PRINCETON WV PRINCETON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 HVAC Purchase & Installation
Comm Code Manufacturer Specification Model # 72151206
Extended Description:
HVAC Purchase & Installation
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUEST AT 10AM 2025-10-15
2 PRE BID MEETING AT 9AM ET 2025-10-08
Document Phase Document Description Page
DOT2600000026 Final ADDENDUM 1: Installation of HVAC System at Mercer Co. HDQs
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File details come from the government source that posted it. Updated .