Final_ARFQ_0803_DOT2600000026_1_WV_ARFQ_FORM.PDF
PDF 732 KB Posted
- Solicitation number
- ARFQ-0803-DOT2600000026-3
- Issued by
- Mingo County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) from the West Virginia Department of Transportation (WVDOT) Procurement Division for the installation of an HVAC system at the Mercer County Headquarters for District 10. The solicitation was issued on October 2, 2025, with a closing date of October 22, 2025, at 10:30 AM. Key events include a pre-bid meeting on October 8, 2025, at 9:00 AM ET and a technical question session on October 16, 2025, at 10:00 AM. Vendors must submit bids through OASIS, hand delivery, mail, or fax, and are required to download all solicitation documents and sign necessary pages.
To be awarded the contract, vendors must be registered with the WV State Purchasing Division and compliant with various state agencies including the Secretary of State, Tax Department, Workers' Compensation, and Unemployment Insurance. The invoice and shipping will be to the Division of Highways District Ten in Pineville, WV. The solicitation includes a single line item for HVAC purchase and installation, with the commodity code 72151206. Potential bidders must submit questions in writing to DOTPROCUREMENTTECHQUES@WV.GOV prior to the specified question period deadline.
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Text version
Date Printed: Oct 2, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1770802 Reason for Modification:
Doc Description: Installation of HVAC System at Mercer Co. HDQs
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-10-02 2025-10-22 10:30 ARFQ 0803 DOT2600000026 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Kristine E James 304-558-0408 kristy.e.james@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 2, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION FOR INSTALLATION OF HVAC
SYSTEM AT MERCER COUNTY HEADQUARTERS FOR DISTRICT 10 PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO:
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN PINEVILLE HEADQUARTERS
270 HARDWOOD LN 1409 BEARHOLE RD
PRINCETON WV PINEVILLE WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 HVAC Purchase & Installation
Comm Code Manufacturer Specification Model # 72151206
Extended Description:
HVAC Purchase & Installation
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUEST AT 10AM 2025-10-16
2 PRE BID MEETING AT 9AM ET 2025-10-08
Document Phase Document Description Page
DOT2600000026 Final Installation of HVAC System at Mercer Co. HDQs
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File details come from the government source that posted it. Updated .