Addendum #1COAL company 138-74, 135-78, 58-77, 23-76 plant

The West Virginia Department of Environmental Protection, Office of Special Reclamation, issued Agency Request for Quote (ARFQ) DEP21-55 on behalf of Taylor County for construction and reclamation services at the DLM Coal Company Plant Hollow Treatment Facility located in Upshur County, West Virginia, involving permits 138-74, 135-78, 58-77, and 23-76. This solicitation encompasses a comprehensive acid mine drainage (AMD) treatment infrastructure project with approximately 71 line items including site preparation, erosion control, revegetation (15 acres), road construction and rehabilitation (950 linear feet of new construction), electrical infrastructure (over 6,000 linear feet of underground installations), water and wastewater treatment systems (lift stations, clarifiers, rapid mix tanks, and sludge cells), extensive piping systems (over 16,000 linear feet of HDPE and PVC pipe ranging from 2 to 24 inches in diameter), fencing (4,600 linear feet), and pond sludge removal (5,500 cubic yards). Key deliverables include a control and pump building, treatment facility gravel pad, lime silo system, three lift station systems (Plant Hollow, Panther Fork, and Cutright), new sludge cells, and final treatment pond. The mandatory pre-bid meeting was held on May 11, 2021, at 10:00 AM EST at the jobsite; technical questions were due by May 25, 2021, at 5:00 PM EST; and bids closed on June 9, 2021, at 10:30 AM. Addendum #1 was issued on June 2, 2021, distributing revised bid schedules, specifications, drawings, and answers to 77 pre-bid questions. All bids must be submitted electronically through the wvOASIS Vendor Self Service portal to buyer Linda L. Stanley at (304) 926-0499 or linda.l.stanley@wv.gov. Required qualifications include a valid West Virginia contractor's license, submission of a bid bond equal to 5 percent of the total bid amount, a notarized drug-free workplace affidavit, an Interested Party Disclosure form, and a Procurement Affidavit certifying no outstanding monetary obligations to the state. The contractor must demonstrate five years of experience in water treatment facility electrical installations, with all electrical work supervised by a Master Electrician complying with the National Electrical Code. Performance surety bonds and Labor and Materials surety bonds equal to 100 percent of the contract price are required for contracts exceeding $25,000, and commercial general liability insurance with minimum limits of $1,000,000 per occurrence must be maintained throughout the contract term of 24 months with a 365-calendar-day performance period for substantial completion.

No set-aside designations or disadvantaged enterprise restrictions are specified in the solicitation documents. No incumbent vendors or current contractors are identified. The project is funded through the Special Reclamation Coal Tax paid by West Virginia coal mine companies and is coordinated under the state's land restoration program with oversight from multiple state and federal agencies including the West Virginia Department of Natural Resources, West Virginia State Historic Preservation Office, U.S. Fish and Wildlife Service, U.S. Environmental Protection Agency, U.S. Army Corps of Engineers, and the Office of Surface Mining. The engineer's estimate for the project is $8,294,968, though this figure does not reflect pandemic-related price increases and cost overruns are not permitted within the contract. Mobilization and demobilization costs are capped at 1 percent of total contract value, administration costs at 3 percent, construction layout at 1 percent, quality control at 1 percent, site preparation at 3 percent, and road maintenance as a designated lump sum item. Multiple complex installations are specified as lump sum line items including the control and pump building, treatment facility infrastructure components, and lift station systems. Contract time extensions may be granted through change orders for weather-related delays or material shortages, and the project is subject to an Administrative Order requiring minimal treatment of acid mine drainage to be maintained throughout construction.