Addendum #1: Replacement of Hot Water Heaters Project

This Request for Quotation (RFQ) solicitation DCR2000000086 is issued by the West Virginia Division of Corrections and Rehabilitation, through the Division of Administrative Services, on behalf of Fayette County for the replacement of hot water heating equipment at the North Central Regional Jail and Correctional Facility in Greenwood, West Virginia. The procurement seeks qualified contractors to remove and replace three existing PVI model 250 P 225A-TP hot water heaters, each with a 225-gallon capacity, located in mechanical rooms A1, B2, and C1 on the first floor. The scope of work includes replacement of expansion tanks, copper piping, shutoff valves, insulation, exhaust ductwork, and keyboard display systems, with all work to be completed within 120 calendar days from the Notice to Proceed. Bidders must hold a valid West Virginia Contractors License, provide proof of Commercial General Liability Insurance of at least $1,000,000 per occurrence, and complete all required security documentation for work at the correctional facility. A mandatory pre-bid meeting was held on November 20, 2019, at 10:00 AM EST at the facility; the question submission deadline was November 22, 2019, at 2:00 PM EST; and sealed bids were due by December 12, 2019, at 1:30 PM EST (extended from the original December 3 deadline per Addendum #1). The contract will be awarded on a lump-sum fixed-price basis to the lowest qualified responsible bidder meeting all specifications, with contractor responsibilities including obtaining all permits, providing all materials and labor, disposing of existing units, submitting operations and maintenance manuals, and providing a one-year warranty on all parts and labor from the date of substantial completion.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No information regarding budget ranges or estimated award values is provided in the available documentation. Contractors and subcontractor personnel must comply with extensive security requirements at the correctional facility, including background checks, security documentation completion, contraband protocols, tool management procedures, and restrictions on inmate interactions. Work hours are limited to Monday through Friday, 8:00 AM to 4:00 PM, with any deviations requiring 48-hour advance approval from facility management. Inquiries regarding the procurement should be directed to Philip K. Farley at the West Virginia Division of Corrections at (304) 558-2036 or philip.k.farley@wv.gov. Responses should be submitted according to all terms and conditions outlined in the complete solicitation package, with delivery and fiscal management coordinated through the North Central Regional Jail at 1 Lois Lane, Greenwood, West Virginia 26415, and the Division of Corrections Central Office in Charleston, West Virginia.