Addendum #1: Replacement of Hot Water Heaters

The West Virginia Division of Corrections and Rehabilitation, on behalf of the Central Regional Jail and Correctional Facility in Sutton, issued Request for Quotation (RFQ) DCR2100000002 for the replacement of four hot water heaters. The procurement requires the removal and replacement of two 225-gallon natural gas-fired hot water heaters (PVI Model 500 P 225A-TP) located in the mechanical room on the second floor of Pod B, along with new expansion tanks, piping, and a recirculating pump, as well as the replacement of two 15-gallon electric instant heat water heaters in mop closets on the first floor of Pods A and B with 15-gallon, 208-volt, 3-phase electric units. The scope of work includes removal of existing equipment, installation of new units, replacement of copper water piping with new insulation, installation of new shutoff valves and manifold systems, and coordination with facility operations. Contractors must be licensed in West Virginia, maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence, and comply with workers' compensation insurance requirements. A mandatory pre-bid meeting was held on July 21, 2020, at 10:00 AM EST at the facility, with written questions required by July 28, 2020, at 2:00 PM EST. Bids were due August 6, 2020, at 1:30 PM EST, with submission through wvOASIS or by hand delivery, courier, or facsimile to the West Virginia Division of Administrative Services at 1201 Greenbrier Street, Charleston, West Virginia 25311. The contract is fixed-period with a 90-calendar-day completion timeline from the Notice to Proceed, and pricing must remain firm for the life of the contract.

Bidders must submit a 5% bid bond, 100% performance bond, and 100% labor/material payment bond with their proposals, and all contractors and subcontractors must comply with facility security requirements, including background checks and Prison Rape Elimination Act (PREA) screening. The procurement documentation does not specify set-asides for disadvantaged enterprises or designated socioeconomic categories. No incumbent vendors or current contractors are identified in the available solicitation materials. Contractors must provide proof of a West Virginia Contractors License and ensure all personnel working on-site undergo security clearance procedures; additionally, cell phones are prohibited within facility buildings and the perimeter fence area. Payment will be made in arrears following delivery and acceptance of work, with 10% retainage held on each pay application, 50% of which becomes available at substantial completion and the remainder at final completion. The contractor must provide a one-year warranty on all work and materials from the date of substantial completion. The specific contract value or budget range is not disclosed in the available solicitation documents; interested vendors should contact Philip K. Farley at the Division of Corrections, (304) 558-2036 or philip.k.farley@wv.gov, for pricing details and additional clarification.