Addendum 1: One-time purchase of HP Pagewide XL 4700 or equa

The West Virginia Department of Transportation is requesting quotations for a one-time purchase of an HP Pagewide XL 4700 printer or equivalent under ARFQ 0803 DOT2700000001, with bids due July 21, 2026 at 10:30 a.m. ET. Addendum 1 was posted July 16, 2026 and includes vendor questions and responses with no changes to the original solicitation terms.

The scope includes one HP Pagewide XL 4700 printer or equal unit, a two-year warranty or better, a stacker output or equal, two media rolls, freight and inside delivery with all freight costs included, and turnkey on-site services (unboxing, assembly, installation, and network setup). Delivery to 1900 Kanawha Boulevard East, Building 5, Room 720, Charleston, West Virginia must occur within ten working days of award. The contract is a one-time purchase with no renewal options and extends from award through delivery completion but not beyond one fiscal year.

Vendors must be registered with the West Virginia State Purchasing Division and compliant with West Virginia Secretary of State, Tax Department, Workers' Compensation, and Unemployment Insurance requirements prior to award. Commercial General Liability Insurance of at least $1 million per occurrence and Automobile Liability Insurance of at least $1 million per occurrence are required throughout the contract term. Pricing must be firm for the contract term with no adjustment provisions unless expressly authorized. Payment is made in arrears upon receipt of proper invoice and goods delivery. The contract is subject to funding appropriation by the West Virginia Legislature; non-appropriation or non-funding shall not constitute default.

Technical questions were due July 14, 2026 at 10:00 a.m. ET. Bids must be submitted through wvOASIS, hand delivery, mail, or fax to 304-558-0047; email is not accepted. The buyer is Amber J. Heath at 304-558-0408 or amber.j.heath@wv.gov. Award will be made to the vendor providing all required items at the lowest overall total cost.