Addendum 1: Liquid Propane Contract for D10

The West Virginia Department of Transportation, Division of Highways, is issuing an Agency Request for Quote (ARFQ 0803 DOT2600000052) for a liquid propane gas (LPG) supply contract serving District 10 in Mingo County. The procurement seeks propane fills on an as-needed basis for four separate locations with a total estimated annual volume of 11,000 gallons: Mercer County Headquarters (2,000 gallons at 454 New Hope Road, Princeton, WV 24740), Bragg near I-64 in Raleigh County (3,000 gallons across two connected 1,000-gallon tanks), Raysal in McDowell County (2,000 gallons at 8388 Marshall Highway, Raysal, WV 24879), and Havaco in McDowell County (4,000 gallons across three 1,000-gallon tanks at 100 Havaco Lane, Havaco, WV). Vendors must supply HD-5 grade propane on a firm fixed markup basis per gallon, with pricing tied to the OPIS (Oil Price Information Service) publication using the January 29, 2026, price for bid evaluation purposes. The contract is an open-end agreement with an initial one-year term and three consecutive one-year renewal options available upon mutual written consent. Required vendor qualifications include licensure as a propane refiner, distributor, or dealer; provision of storage tanks at no charge; implementation of automatic fill programs; delivery of emergency orders within 48 hours; Commercial General Liability Insurance of $1,000,000 and Automobile Liability Insurance of $1,000,000 per occurrence; and compliance with West Virginia registration requirements and all applicable federal, state, and local laws. Technical questions must be submitted in writing by February 5, 2026, at 10:00 a.m. Eastern Time to DOTPROCUREMENTTECHQUES@WV.GOV, and bids are due February 12, 2026, at 10:30 a.m. Eastern Time via wvOASIS, hand delivery, mail, or fax to the Procurement Division at the Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305.

No specific set-aside designations or restrictions based on disadvantaged enterprise status or organization type have been identified in this solicitation; however, all vendors must be registered with the West Virginia State Purchasing Division and comply with requirements from the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance. No incumbent vendor or current contractor information has been provided in the available documentation. The solicitation requires vendors to designate a terminal location for pricing purposes and to provide proof of product quality prior to contract award and upon request during the contract term. Pricing is submitted on a per-gallon unit basis for each location, with invoicing and shipment directed to the Division of Highways District Ten at 270 Hardwood Lane, Princeton, West Virginia. Delivery costs for standard orders must be included in the bid pricing, though emergency order delivery charges may be billed separately. The specific contract award value or budget range has not been disclosed; however, the estimated annual volume of 11,000 gallons across all four locations provides the basis for vendor pricing calculations. The buyer for this solicitation is Angela L. Chaney, reachable at (304) 558-0228 or angie.l.chaney@wv.gov.