Final_ARFQ_0803_DOT2600000052_1_WV_ARFQ_FORM.PDF
PDF 737 KB Posted
- Attached to
- Addendum 1: Liquid Propane Contract for D10
- Solicitation number
- ARFQ 0803 DOT2600000052 2
- Issued by
- Mingo County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Transportation, Division of Highways, for a liquid propane supply contract serving District 10. The solicitation requests propane fills on an as-needed basis for four separate 1,000-gallon tank locations: one tank at Mercer (2,000 gallons requested), two connected tanks at Bragg near I-64 (3,000 gallons requested), one tank at Raysal (2,000 gallons requested), and three tanks at Havaco (4,000 gallons requested), totaling 11,000 gallons. The solicitation is an open-end contract, meaning pricing applies to future purchases as needed. The solicitation (ARFQ 0803 DOT2600000052) was issued on January 29, 2026, with a bid closing date of February 12, 2026, at 10:30 a.m. Eastern Time. Technical questions are due by 10:00 a.m. Eastern Time on February 5, 2026. Bids must be submitted via OASIS upload, hand delivery, mail, or fax to the Procurement Division at the Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305.
Pricing is submitted on a per-gallon unit basis for each location, with invoicing and shipment directed to the Division of Highways District Ten at 270 Hardwood Lane, Princeton, West Virginia. Vendors must be registered with the West Virginia State Purchasing Division and comply with requirements from the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance. Inquiries regarding the solicitation should be directed to the Procurement Division at dotprocurementtechques@wv.gov. The buyer for this solicitation is Angela L. Chaney, reachable at (304) 558-0228 or angie.l.chaney@wv.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0803_DOT2600000052_2_WV_ARFQ_FORM.PDF | ||
| ADD1 ARFQ 26 52.pdf | ||
| ARFQDOT26 52 (3) (1).pdf |
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Text version
Date Printed: Jan 29, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 1881116 Reason for Modification:
Doc Description: Liquid Propane Contract for D10
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-01-29 2026-02-12 10:30 ARFQ 0803 DOT2600000052 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Angela L Chaney
(304) 558-0228 angie.l.chaney@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jan 29, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN OPEN- END CONTRACT OF LIQUID PROPANE CONTRACT FOR DISTRICT 10 PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE OF THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN DISTRICT TEN
270 HARDWOOD LN 270 HARDWOOD LN
PRINCETON WV PRINCETON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Propane fil per gallon (1) 1000 GL tank located at Mercer
2000.00000 GL
Comm Code Manufacturer Specification Model # 15111501
Extended Description:
Propane tank fill per gallon GL as need basses at WVDOH 454 New Hope Road, Princeton WV 24740
Date Printed: Jan 29, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN DISTRICT TEN
270 HARDWOOD LN 270 HARDWOOD LN
PRINCETON WV PRINCETON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Propane fill per gallon (2) 1000 GL units located at Bragg
3000.00000 GL
Comm Code Manufacturer Specification Model # 15111501
Extended Description:
Propane fill per gallon 2 units 1000 GL units connected together be filled on an as needed basses. Bragg I-64 Interstate location.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN DISTRICT TEN
270 HARDWOOD LN 270 HARDWOOD LN
PRINCETON WV PRINCETON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Propane fill per gallon (1) 1000 GL unit located at Raysal W
2000.00000 GL
Comm Code Manufacturer Specification Model # 15111501
Extended Description:
Propane fill per gallon 1 1000 GL unit on an as needed basses at WVDOH Raysal WV location.
8388 Marshall Highway Raysal, WV 24879 304-967-7885
Date Printed: Jan 29, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN DISTRICT TEN
270 HARDWOOD LN 270 HARDWOOD LN
PRINCETON WV PRINCETON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Propane fill per gallon (3) 1000 GL tanks located at Havaco
4000.00000 GL
Comm Code Manufacturer Specification Model # 15111501
Extended Description:
Propane fill per gallon (3) 1000 gallon tanks as needed at the WVDOH 100 Havaco Lane, Havaco WV
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUES DUE AT 10AM ET 2026-02-05
Document Phase Document Description Page
DOT2600000052 Final Liquid Propane Contract for D10
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