Addendum #1: Equipment and Systems Maintenance and Repairs

The State of West Virginia, Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, is soliciting sealed bids through a Request for Quotation (RFQ) to establish an open-ended equipment and systems maintenance and repairs contract for the North Central Regional Jail and Correctional Facility located at 1 Lois Lane, Greenwood, West Virginia 26415 in Fayette County. The procurement seeks comprehensive preventative maintenance and inspections, corrective maintenance, repairs, replacement parts, and installation services for HVAC rooftop units, exhaust fans, domestic hot water heaters, air handling units, boilers, hot water storage tanks, and building automation controls systems. Successful contractors must provide unit pricing for bi-annual preventative maintenance labor and expendable materials, hourly rates for corrective maintenance labor during regular business hours (8:00 AM–4:00 PM, Monday–Friday), overtime hours, holiday hours, and emergency response hours, plus a percentage markup on parts representing actual documented costs. Required qualifications include three years of experience with appropriate certifications, including West Virginia electrician and plumber licenses, EPA 608 certification for HVAC work, and a West Virginia Contractor's License; contractors must also maintain 24/7/365 emergency telephone service with a two-hour response time and 24-hour arrival requirement for non-emergency calls. An optional pre-bid conference was held on November 7, 2019, at 10:00 AM EST at the facility for equipment inspection, with questions required to be submitted by 2:00 PM EST on November 8, 2019, and sealed bids due by 1:30 PM EST on November 14, 2019. The initial contract term is one year with potential for three successive one-year renewals, with all work required to comply with manufacturer specifications and industry best practices.

The solicitation documents do not specify any set-aside designations, restrictions on organization types, or disadvantaged enterprise considerations. No incumbent contractors or current vendors are identified in the available documentation. Contractors must maintain performance bonds and Commercial General Liability Insurance of at least $1,000,000 per occurrence prior to contract award, and all contractor and subcontractor personnel are required to undergo security background checks with strict compliance to facility protocols regarding contraband, cell phones, tool inventory, and vehicle parking. The contractor bears responsibility for providing all tools, equipment, and expendable materials at no cost to the Agency. The solicitation documents do not specify overall award values, budget ranges, or total anticipated contract amounts; interested vendors should contact Philip K. Farley at (304) 558-2036 or philip.k.farley@wv.gov for additional information regarding pricing structures and contract details.