ARFQ 0608 DCR2000000037 - Addendum #1.pdf
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- Solicitation number
- ARFQ 0608 DCR2000000037 2
- Issued by
- Fayette County, West Virginia
About this file
This is Addendum #1 to a Request for Quote (RFQ) issued by the state of Arkansas for the North Central Regional Jail and Correctional Facility Equipment and Systems Maintenance and Repairs Contract (ARFQ 0608 DCR2000000037). The addendum addresses questions and clarifications related to preventative maintenance work scope requirements outlined in Exhibit B, specifically concerning rooftop HVAC units and other building systems including makeup air units, heat exchangers, and building automation systems. The bid submission deadline and time remain unchanged at 1:30 PM Eastern Standard Time on November 14, 2019. A pre-bid sign-in sheet is included as an attachment to the addendum.
The addendum clarifies pricing and billing procedures for preventative maintenance services. Contractors must provide unit prices for labor associated with preventative maintenance work and costs for expendable materials used during the process. Materials and items requiring replacement during preventative maintenance are billable to the state, with contractors applying a percentage markup on materials as specified in contract specifications section 1.04(B), subsection 2. For equipment lacking specific work scope documentation, contractors are required to perform the manufacturer's recommended preventative maintenance tasks. The addendum indicates that refrigerant additions and repair/replacement items identified in the rooftop HVAC work scope are billable services subject to the markup provisions outlined in the specifications.
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Text version
ARFQ 0608 DCR2000000037
North Central Regional Jail and Correctional Facility
Equipment and Systems Maintenance and Repairs Contract
Addendum #1
Questions:
Q1: On preventative maintenance work scope in exhibit B, the Rooftop HVAC units #1 says add refrigerant if required, is that a billable item for the contractor?
A1: Please see specifications section 1.04(B), subsection 2, it states, “For the preventative maintenance cost, the contractor must provide a unit price for the labor to do the preventative maintenance work and the cost for any expendable materials that will be used. Any materials or items that are worn and should be replaced during the preventative maintenance process, the contractor will bill for the materials using the percentage markup on materials.”
Q2: On preventative maintenance work scope in exhibit B, on the Rooftop HVAC unit multiple tasks say "repair/replace as needed"; will those be billable items for the contractor? (Examples: #4, #5, #10, #11, #12, #13, #16)?
A2: Please see specifications section 1.04(B), subsection 2, it states, “For the preventative maintenance cost, the contractor must provide a unit price for the labor to do the preventative maintenance work and the cost for any expendable materials that will be used. Any materials or items that are worn and should be replaced during the preventative maintenance process, the contractor will bill for the materials using the percentage markup on materials.”
Q3: There are several locations that have equipment listed, but there is no tasking. For example, make up air units, heat exchangers, building automation system?
A3: For the equipment that there is not a work scope listed for preventative maintenance, the contractor must do the recommended manufactures preventative maintenance task.
Clarifications:
C1: Attached is the pre-bid sign-in sheet.
C2: The bid time and date remain the same: 1:30 PM E.S.T. on November 14, 2019.
File details come from the government source that posted it. Updated .