Addendum 1 add revised pricing page kobelco OEM or equal

The State of West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Department of Transportation Division of Highways, issued a Competitive Request for Quotation (CRFQ 0803 DOT1500000048) for Kobelco original equipment manufacturer (OEM) or equivalent parts through a Central Master Agreement. This solicitation seeks quotations for 15 distinct line items of Kobelco replacement parts and components, including drive shafts, o-rings, preclearners, headliners, bearing sets, kits, sleeves, tanks, bolts, repair kits, clutch discs, caps, stabilizers, drawbars, pumps, and various smaller components such as glass, filters, mirrors, stays, radiator caps, boots, strainers, fuel caps, sensors, lamps, idlers, and sprockets. The parts are designated for use with Kobelco SK135SR Track Excavator and SK2001C111 Hydraulic Track Excavator models and will be distributed to various state agency locations throughout West Virginia as indicated by individual purchase orders, with commodity code 22101700. Vendors bidding non-OEM "or equal" parts must provide written certification from the manufacturer confirming complete compatibility and interchangeability with OEM products, along with a comprehensive cross-reference document, and must submit a current catalog prior to contract award. Delivery requirements mandate standard orders within five working days of receipt and emergency orders within one working day, with all delivery costs included in bid pricing. Award will be based on lowest overall total bid price, with vendors required to submit a single discount percentage applied to all catalog prices. The original solicitation closing date was February 25, 2015, at 1:30 PM; however, Addendum 1, posted February 24, 2015, revised the pricing page and extended the deadline to March 4, 2015, at 1:30 PM. Quotations should be submitted in four copies to the Bid Clerk at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with buyer contact Angela Moorman available at (304) 558-9427 or angie.j.moorman@wv.gov.

Vendors responding to this solicitation must comply with West Virginia Code 5A-3-10a by submitting a notarized Purchasing Affidavit certifying that neither the vendor nor any related party owes more than one thousand dollars in aggregate debt to the state or is in employer default status, with limited exceptions for contested matters or approved payment plans. The State of West Virginia offers residency-based and veteran-based vendor preferences under West Virginia Code 5A-3-37, with preference discounts ranging from 2.5 percent for resident vendors meeting four-year continuous presence requirements or employment standards, up to five percent for vendors meeting multiple criteria simultaneously, and 3.5 percent for veterans meeting residency and employment requirements; vendors must submit a completed Vendor Preference Certificate at the time of bid submission to claim any applicable preference. Additionally, nonresident small, women- and minority-owned businesses certified by the Purchasing Division may qualify for preference consideration. The solicitation does not identify any incumbent vendors or current contractors. Vendors must maintain sufficient inventory to fulfill contract obligations, designate a primary contract manager available during normal business hours, furnish Material Safety Data Sheets with shipments, and provide quarterly reports and annual summaries detailing purchased items, quantities, and dollar values. No specific budget range or award value is disclosed in the solicitation documents; the total contract value will be calculated based on vendor-supplied pricing for the 15 line items multiplied by quantities specified in individual purchase orders issued throughout the contract term.