Addendum 04 OSR Cheyenne Sales Company S-2009-96, O-11-83

The West Virginia Department of Environmental Protection, through the State Purchasing Division, is conducting a Competitive Request for Quotation (CRFQ No. 0313 DEP1600000014) for comprehensive restoration, reclamation, and repair work at two Cheyenne Sales Company, Inc. project sites (Permits O-11-83 and S-2009-96) located in Upshur County, West Virginia. This procurement seeks qualified contractors to perform extensive environmental remediation activities including site preparation, mobilization and demobilization, access road rehabilitation (6,000 tons), erosion control measures (silt fence, straw wattles, and stabilized construction entrances), revegetation across 60 total acres, riprap channel construction in multiple configurations totaling approximately 5,200 to 7,640 linear feet, unclassified excavation of 344,505 cubic yards, soil cover placement across 45 acres, refuse neutralization and fly ash placement (6,000 tons combined), underdrain and conveyance pipe installation (800 linear feet), coal blending and hauling (6,300 to 26,200 cubic yards depending on addendum), utility installation, and related surveying and inspections. Work will be invoiced to and performed at the Environmental Protection Office of Special Reclamation in Philippi, West Virginia. A mandatory pre-bid meeting was scheduled for September 24, 2015 at 10:00 AM EST, with technical questions required to be submitted by September 29, 2015 at 5:00 PM EST. The final bid opening date, as modified through Addendum 04, is January 13, 2016 at 1:30 PM EST. Bids must be submitted on a unit price and lump-sum basis with specific cost caps: mobilization and demobilization capped at 10 percent of total project cost, construction layout limited to 5 percent, quality control restricted to 3 percent, and site preparation not to exceed 10 percent. Contractors must demonstrate compliance with West Virginia prevailing wage standards, maintain a drug-free workplace in accordance with West Virginia Code 21-1D, and submit a notarized Purchasing Affidavit affirming that neither the vendor nor related parties owe debts exceeding $1,000 in aggregate.

The solicitation documents do not identify specific set-aside provisions for disadvantaged business enterprises or small business concerns, though all bidders must comply with standard state procurement regulations and certifications. No incumbent vendor or current contractor is identified in the available documentation. Bidders are required to submit a Bid Bond in an amount equal to five percent of the total bid amount, executed by a West Virginia-licensed surety company with appropriate power of attorney documentation, along with a Drug-Free Workplace Conformance Affidavit and a notarized Purchasing Affidavit. The contract will award to the lowest responsive and responsible bidder meeting all stated requirements. The contract documentation references line item modifications through multiple addenda, including reactivation of the 8-inch Conveyance Pipe line item (Line 22) per Addendum 04 and revision of the Refuse Disposal Area Pond Cleanout quantity from 11,000 cubic yards to 12,000 cubic yards. No specific contract value or budget range is disclosed in the available solicitation documents; however, the scope encompasses substantial reclamation work with individual line items for multiple material quantities, equipment mobilization, and labor costs. The contractor must maintain a one-year warranty period commencing from the final date of service and comply with all West Virginia Department of Environmental Protection specifications and technical requirements for coal mine land reclamation and post-mining land use restoration. Inquiries regarding the solicitation should be directed to Beth Collins, Buyer, at the West Virginia Department of Administration Purchasing Division, (304) 558-2157 or beth.a.collins@wv.gov.