Add Addendum 01; remove 36" fire door

The State of West Virginia Division of Corrections and Rehabilitation, on behalf of the Pruntytown Correctional Center located in Grafton, West Virginia, issued an Amended Request for Quotation (ARFQ PTY2000000013) for the procurement of fire-rated steel doors through a sealed bid solicitation. The original solicitation included two line items: one 36-inch wide by 77-inch high fire-rated steel door and one 60-inch wide by 80-inch high fire-rated steel double door; however, Addendum 01, issued on November 19, 2019, removed the 36-inch door from the procurement, leaving only the 60-inch wide by 80-inch high fire-rated steel double door as the required deliverable. The specifications require fire-rated steel doors constructed of cold rolled steel with primed grey flush design, knock-down frames, and pre-drilled provisions for lock sets and deadbolts, with all doors meeting 90-minute standard insulated fire-rated specifications. Vendors must deliver the door within seven calendar days of receiving a purchase order or notice to proceed on an F.O.B. destination basis, with the Agency handling installation, locks, and deadbolts. The solicitation closing date was November 21, 2019, at 4:00 PM, with a question deadline of November 18, 2019, and responses must be submitted to the Pruntytown Correctional Center Business Office using the required bid pricing form that specifies unit and total pricing for each line item. Vendor selection will be based on lowest overall total cost meeting all specified requirements, with contract award to a single vendor. The contract is structured as a fixed-period, one-time purchase with a three-year term and potential renewal options consisting of up to three successive one-year periods, provided mutual written consent is obtained and renewal requests are submitted thirty days prior to contract expiration.

Vendors responding to this solicitation must meet West Virginia Purchasing Division eligibility requirements as outlined in the Purchasing Affidavit, with differentiated requirements for construction versus non-construction contracts; for this procurement classified as a non-construction contract, vendors must certify that neither they nor any related parties owe debts exceeding one thousand dollars in aggregate or are in employer default status. All vendors must be registered with the West Virginia Purchasing Division and pay applicable registration fees, possess valid workers' compensation insurance, and comply with all applicable federal, state, and local laws and licensing requirements. The solicitation documents do not identify any set-aside designations for disadvantaged enterprises, incumbent contractors, or specific organizational restrictions beyond standard vendor eligibility requirements. The contract is contingent upon legislative appropriation of funds, and pricing is firm for the life of the contract with payment made in arrears following delivery and acceptance of goods, with vendors required to accept payment by electronic funds transfer or P-Card. The specific award value or budget range for this procurement is not disclosed in the available solicitation documents. All bids are public documents subject to disclosure under West Virginia's Freedom of Information Act, and vendor inquiries should be directed to Tina M. Desmond at the West Virginia Procurement Office at (304) 558-2350 or tina.m.desmond@wv.gov.