Ada County Printing and Mailing Services

Ada County, Idaho is issuing Request for Proposals (RFP 26045) for comprehensive printing and mailing services to support county operations across multiple departments and elected offices. The procurement encompasses daily mail pickup and delivery services (Monday-Friday, no earlier than 2:45 p.m.) for the Courthouse and Administration Building, along with specialized services including barcode application, bulk mail processing, statement imaging, multi-page inserting, and certified mail services. The vendor must process significant annual volumes, including approximately 240,000 assessment notices, 240,000 tax bills, 72,000 residential trash bills, 55,000 tax reminder letters, and numerous other mailings. Required qualifications include current Idaho business licensing, United States Postal Service authorization for commingle and combine postage rates, a secure Bulk Mail Center in Boise, MLOCR processing equipment, HIPAA compliance, background checks and drug testing for employees, and online portal functionality for job submission and tracking. Evaluation will be based on compliance with RFP requirements (10 points), approach to project (30 points), relevant experience with governmental entities (20 points), references and service quality (10 points), and anticipated costs (30 points), with a maximum of 100 points, plus an optional 50-point presentation and interview phase. The proposal deadline is 4:00 p.m. local time on June 15, 2026, with public opening on June 16, 2026, at 9:00 a.m. in the Board of Ada County Commissioners' Conference Room; written questions must be submitted by June 1, 2026, with addenda issued by June 5, 2026, and the Board expected to consider proposals for award on August 18, 2026. The contract term extends from the effective date through September 30, 2027, with potential renewal options for subsequent fiscal years at the County's sole discretion.

The RFP does not specify set-aside designations or restrictions limiting response to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the documentation. The procurement is structured as an indefinite delivery/indefinite quantity (IDIQ) contract with no guarantee of minimum purchases, which means award value will depend on actual utilization rather than a fixed budget. Vendors must provide comprehensive insurance coverage, including workers' compensation, employers' liability, commercial general liability with $2,000,000 aggregate limits, business automobile liability, professional liability of $2,000,000, and a $1,000,000 fidelity bond. Proposals must be submitted electronically through the Bonfire platform, and protests of the evaluation committee's recommendation must be filed by July 6, 2026. Ada County reserves the right to reject any and all proposals.