Accreditation Consultant

The City of Homestead Police Department is soliciting fixed-price quotes through Invitation to Quote (ITQ-2026-297) for an Accreditation Consultant to provide expert guidance and technical support in achieving and maintaining compliance with Commission for Florida Law Enforcement Accreditation (CFA) standards. This Department of Justice grant-funded procurement seeks a consultant to assist the police department in preparing for both initial and reaccreditation assessments through comprehensive gap analyses, staff training and mentoring, documentation development, mock assessment preparation, and guidance through final on-site evaluations. The consultant will work collaboratively with command staff, accreditation managers, and assigned personnel to review and align current policies, procedures, and operational practices with CFA accreditation requirements. Key deliverables include a Project Implementation Plan, policy and standard operating procedures review and revisions, mock assessment preparation and execution, and a Final Accreditation Readiness Report submitted to the CFA, with the engagement spanning approximately 12 to 18 months across four distinct phases. Minimum qualifications require at least two years of accreditation consulting experience with Florida law enforcement agencies, prior service as an Accreditation Manager, Team Leader, or Assessor, proficiency with PowerDMS software, proven project management capability, and three professional references from state agencies served within the past five years. The ITQ was released on February 4, 2026, with a submission deadline of February 10, 2026, at 2:00 PM EST via electronic submission through the City's procurement portal, and all quotations must remain valid for a minimum of 30 days from submission. Vendors are encouraged to schedule pre-submission site visits by contacting Xintia Rubio, Senior Buyer, at xrubio@cityofhomestead.com or (305) 224-4626.

The procurement is subject to federal requirements applicable to DOJ-funded contracts, including compliance with 2 CFR Part 200, the DOJ Financial Guide, and Florida Statutes Chapter 287, with evaluation employing a proportional scoring formula whereby the lowest responsive fixed price receives maximum cost points. The successful contractor must be registered to conduct business in Florida, maintain professional liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, obtain and maintain workers' compensation, automobile liability, and commercial general liability insurance, comply with E-Verify requirements, and submit all required City of Homestead certifications regarding non-collusion, non-participation in boycotts of Israel, proof of business licensing, and valid insurance certificates prior to contract award. The City has established an Independent Cost Estimate of $50,000 as the cost baseline, comprising $47,550 in labor costs at rates ranging from $110 to $125 per hour for certified accreditation professionals and $2,450 in travel and onsite expenses, with comparable Florida agency CFA consulting contracts typically ranging from $45,000 to $65,000 for similar 8-9 month engagements. Pricing must be fixed and firm for the contract term with the entire $50,000 cost funded through DOJ grant funds and no city cost-share requirement, and proposed costs must comply with federal allowability standards demonstrating costs are allowable, allocable, reasonable, and necessary while reflecting fair market value. The contract is governed by Florida law with venue in Miami-Dade County, and the City reserves the right to terminate for cause or convenience with written notice, with payments contingent upon acceptance of deliverables and verification of satisfactory performance by the City's Project Manager.