Section_IV_Standard_Terms_and_Conditions_DOJ_Grant.pdf
PDF 4 KB Posted
- Attached to
- Accreditation Consultant
- Solicitation number
- ITQ-2026-297
- Issued by
- Miami-Dade County, Florida
About this file
This is a Standard Terms and Conditions document applicable to federally funded procurements for the City of Homestead Police Department's Accreditation Consultant engagement. The City of Homestead seeks a qualified consultant to provide expert guidance and technical support in achieving and maintaining compliance with Commission for Florida Law Enforcement Accreditation (CFA) standards. The consultant will conduct gap analyses, provide staff training and mentoring, develop required documentation, prepare mock assessments, and guide the department through final on-site evaluations to ensure successful initial or reaccreditation. The engagement spans approximately 12 to 18 months across four distinct phases, with key deliverables including a Project Implementation Plan, policy and standard operating procedures review and revisions, mock assessment preparation and execution, and a Final Accreditation Readiness Report. The Invitation to Quote (ITQ-2026-297) was released on February 4, 2026, with a submission deadline of February 10, 2026, at 2:00 PM EST via electronic submission through the City's procurement portal. Vendors are encouraged to schedule pre-submission site visits by contacting Xintia Rubio, Senior Buyer, at xrubio@cityofhomestead.com or (305) 224-4626.
The City has established an Independent Cost Estimate of $50,000, comprising $47,550 in labor costs at rates ranging from $110 to $125 per hour for certified accreditation professionals and $2,450 in travel and onsite expenses. The entire $50,000 cost is funded through Department of Justice grant funds with no city cost-share requirement, and pricing must be fixed and firm for the contract term. Vendors must be registered to conduct business in Florida, maintain professional liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, obtain workers' compensation and commercial general liability insurance, comply with E-Verify requirements, and submit all required City certifications prior to contract award. The contract is subject to all applicable federal regulations including 2 CFR Part 200, the DOJ Financial Guide, 2 CFR Part 170, and Florida Statutes Chapter 287, with mandatory compliance required for equal employment opportunity, civil rights, debarment and suspension, the Byrd Anti-Lobbying Amendment for contracts exceeding $100,000, federal funding accountability and transparency reporting, audit rights, conflict of interest provisions, and fraud reporting requirements. The City reserves the right to terminate for cause or convenience with written notice, with payments contingent upon acceptance of deliverables and verification of satisfactory performance.
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Text version
SECTION IV – STANDARD TERMS & CONDITIONS
(Applicable to Federally Funded Procurements)
A. General Provisions
This solicitation and any resulting contract are subject to all applicable federal, state, and local laws, including 2 CFR Part 200, DOJ Financial Guide, and 2 CFR Part 170. All terms contained herein are mandatory for vendors providing services funded with DOJ grant funds.
B. Equal Employment Opportunity (EEO)
Contractor shall comply with Executive Order 11246, Title VII of the Civil Rights Act of 1964, and other applicable laws.
C. Civil Rights Compliance
Contractor agrees to comply with all DOJ civil rights laws (28 CFR Parts 42, 54, and 38) and cooperate with compliance reviews.
D. Debarment and Suspension
Contractor certifies it is not debarred, suspended, or ineligible under 2 CFR Part 180 and Part 2867.
Contractor must notify the City if status changes.
E. Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352)
Vendors with contracts exceeding $100,000 must certify that no federal funds have been used to influence federal employees or officials.
F. Federal Funding Accountability and Transparency Act (FFATA)
Contractor must provide UEI, legal name, and executive compensation disclosures as required by 2 CFR Part 170.
G. Access to Records and Audit Rights
Contractor shall retain all records for at least five (5) years and allow audit access by the City, DOJ, or Comptroller General per 2 CFR §200.337.
H. Small and Minority Businesses
Contractor shall take affirmative steps to use minority, women-owned, and labor surplus firms in accordance with 2 CFR §200.321.
I. Subawards and Flow-Down Requirements
All subcontractors must comply with federal terms and conditions. Contractor is responsible for ensuring compliance.
J. Procurement of Recovered Materials
Contractor shall comply with EPA-designated recovered materials requirements under 2 CFR §200.323.
K. Conflict of Interest
No employee or agent may participate in federally funded procurements if a conflict of interest exists under 2 CFR §200.318(c).
L. Compliance with Laws and Regulations
Contractor shall comply with all applicable federal, state, and local laws including 2 CFR Part 200, DOJ Financial Guide, and Florida Statutes Chapter 287.
M. Termination
The City may terminate the contract for cause or convenience with written notice. Payment limited to allowable costs incurred to termination date.
N. Indemnification
Contractor agrees to indemnify and hold harmless the City of Homestead, its officers, and employees from claims arising from contractor’s performance.
O. Deliverables and Performance Monitoring
The City may monitor deliverables and withhold payments pending receipt and acceptance of required documentation.
P. Reporting of Fraud, Waste, and Abuse
Contractor must report credible evidence of fraud, waste, or abuse to DOJ OIG and the City’s Finance Department.
Q. Governing Law and Venue
This contract shall be governed by the laws of the State of Florida, with venue in Miami-Dade County.
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