Section_IV_Standard_Terms_and_Conditions_DOJ_Grant.pdf
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- Attached to
- Accreditation Consultant
- Solicitation number
- ITQ-2026-297
- Issued by
- Miami-Dade County, Florida
About this file
This document is a Standard Terms and Conditions agreement applicable to federally funded procurements by the City of Homestead for an Accreditation Consultant position with the Homestead Police Department. The City seeks a qualified consultant to provide expert guidance and technical support in achieving and maintaining compliance with law enforcement accreditation standards established by the Commission for Florida Law Enforcement Accreditation (CFA). The consultant will assist with initial and reaccreditation assessments, conduct gap analyses of current policies and procedures, provide training and mentorship to internal staff, develop compliance documentation, and guide the department through mock assessments and final on-site evaluations. The engagement aims to ensure the Homestead Police Department maintains professional excellence, accountability, and community trust standards.
The contract is subject to all applicable federal, state, and local laws, including 2 CFR Part 200, the DOJ Financial Guide, and Florida Statutes Chapter 287. The funding source is identified as DOJ grant funds, which subjects the procurement to enhanced compliance requirements. The contractor must comply with federal requirements including Equal Employment Opportunity standards, civil rights laws, debarment certifications, anti-lobbying amendments for contracts exceeding $100,000, and Federal Funding Accountability and Transparency Act (FFATA) reporting requirements including UEI and executive compensation disclosures. Additionally, the contractor must maintain all records for a minimum of five years, allow audit access to the City, DOJ, or Comptroller General, take affirmative steps to utilize minority and women-owned businesses, ensure all subcontractors flow down federal terms and conditions, and report any credible evidence of fraud, waste, or abuse to the DOJ OIG and the City's Finance Department. The contract is governed by Florida law with venue in Miami-Dade County, and the City reserves the right to terminate for cause or convenience with written notice.
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SECTION IV – STANDARD TERMS & CONDITIONS
(Applicable to Federally Funded Procurements)
A. General Provisions
This solicitation and any resulting contract are subject to all applicable federal, state, and local laws, including 2 CFR Part 200, DOJ Financial Guide, and 2 CFR Part 170. All terms contained herein are mandatory for vendors providing services funded with DOJ grant funds.
B. Equal Employment Opportunity (EEO)
Contractor shall comply with Executive Order 11246, Title VII of the Civil Rights Act of 1964, and other applicable laws.
C. Civil Rights Compliance
Contractor agrees to comply with all DOJ civil rights laws (28 CFR Parts 42, 54, and 38) and cooperate with compliance reviews.
D. Debarment and Suspension
Contractor certifies it is not debarred, suspended, or ineligible under 2 CFR Part 180 and Part 2867.
Contractor must notify the City if status changes.
E. Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352)
Vendors with contracts exceeding $100,000 must certify that no federal funds have been used to influence federal employees or officials.
F. Federal Funding Accountability and Transparency Act (FFATA)
Contractor must provide UEI, legal name, and executive compensation disclosures as required by 2 CFR Part 170.
G. Access to Records and Audit Rights
Contractor shall retain all records for at least five (5) years and allow audit access by the City, DOJ, or Comptroller General per 2 CFR §200.337.
H. Small and Minority Businesses
Contractor shall take affirmative steps to use minority, women-owned, and labor surplus firms in accordance with 2 CFR §200.321.
I. Subawards and Flow-Down Requirements
All subcontractors must comply with federal terms and conditions. Contractor is responsible for ensuring compliance.
J. Procurement of Recovered Materials
Contractor shall comply with EPA-designated recovered materials requirements under 2 CFR §200.323.
K. Conflict of Interest
No employee or agent may participate in federally funded procurements if a conflict of interest exists under 2 CFR §200.318(c).
L. Compliance with Laws and Regulations
Contractor shall comply with all applicable federal, state, and local laws including 2 CFR Part 200, DOJ Financial Guide, and Florida Statutes Chapter 287.
M. Termination
The City may terminate the contract for cause or convenience with written notice. Payment limited to allowable costs incurred to termination date.
N. Indemnification
Contractor agrees to indemnify and hold harmless the City of Homestead, its officers, and employees from claims arising from contractor’s performance.
O. Deliverables and Performance Monitoring
The City may monitor deliverables and withhold payments pending receipt and acceptance of required documentation.
P. Reporting of Fraud, Waste, and Abuse
Contractor must report credible evidence of fraud, waste, or abuse to DOJ OIG and the City’s Finance Department.
Q. Governing Law and Venue
This contract shall be governed by the laws of the State of Florida, with venue in Miami-Dade County.
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