Independent_Cost_Estimate_Accreditation_Consultant_243_Days_Adjusted.pdf
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- Attached to
- Accreditation Consultant
- Solicitation number
- ITQ-2026-297
- Issued by
- Miami-Dade County, Florida
About this file
This is an Independent Cost Estimate (ICE) document prepared for the City of Homestead Police Department's procurement of accreditation consulting services funded through a U.S. Department of Justice grant. The City seeks a qualified Accreditation Consultant to provide expert guidance in achieving compliance with Commission for Florida Law Enforcement Accreditation (CFA) standards. The consultant will review and update existing policies and procedures, conduct gap analyses, provide staff training using PowerDMS documentation, prepare for mock assessments, and deliver a final accreditation readiness report. The engagement spans 243 calendar days (8 months), with an Invitation to Quote (ITQ-2026-297) released on February 4, 2026, and a submission deadline of February 10, 2026, at 2:00 PM EST via electronic submission through the City's procurement portal. Vendor pre-submission site visits are available by contacting Xintia Rubio, Senior Buyer. Minimum qualifications require at least two years of accreditation consulting experience with Florida law enforcement agencies, prior service as an Accreditation Manager, Team Leader, or Assessor, PowerDMS proficiency, and three professional references from state agencies served within the past five years.
The total estimated fixed price is $50,000, comprising $47,550 in labor costs and $2,450 in travel and onsite expenses. Labor rates range from $110 to $125 per hour for certified accreditation professionals, with the estimate based on market research of comparable Florida agency CFA consulting contracts ranging from $45,000 to $65,000 for similar 8-9 month engagements. All costs are funded entirely through DOJ grant funds with no city cost-share requirement, and pricing must be fixed and firm for the contract term. Successful contractors must be registered to conduct business in Florida, maintain professional liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, obtain workers' compensation and commercial general liability insurance, comply with E-Verify requirements, and submit all required City certifications prior to contract award. Quotations must remain valid for a minimum of 30 days from submission, and the contract is governed by Florida law with venue in Miami-Dade County.
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INDEPENDENT COST ESTIMATE (ICE)
Project: Accreditation Consultant Services – Homestead Police Department Funding Source: U.S. Department of Justice (DOJ) Grant No. [Insert Grant Number] Prepared By: [Insert Preparer’s Name and Title] Date: [Insert Date] Project Duration: 243 Calendar Days (≈ 8 Months)
1. Purpose
This Independent Cost Estimate (ICE) establishes a reasonable and supportable baseline cost for the procurement of Accreditation Consulting Services to assist the Homestead Police Department (HPD) in meeting the Commission for Florida Law Enforcement Accreditation (CFA) standards within a 243-day (8-month) performance period.
2. Scope of Work Summary
The consultant will review and update HPD’s existing policies and procedures, conduct gap analysis and staff training, assist with PowerDMS documentation, prepare for mock assessment, and develop a final accreditation readiness report summarizing compliance progress.
3. Basis of Estimate
This estimate is based on market research of comparable CFA consulting contracts for mid-sized Florida agencies, average hourly rates for certified CFA assessors, and an adjusted labor allocation for the shortened 243-day project duration. Benchmark rates range from $110–$130/hour for senior accreditation consultants.
4. Estimated Level of Effort and Cost Breakdown
Task / Deliverable Est. Hours Rate Est. Cost Basis / Notes
Policy Review & Gap Analysis 80 $120/hr $9,600 Policy compliance review and recommendations.
Training & Staff Support 60 $115/hr $6,900 Targeted PowerDMS and CFA compliance training sessions.
Proof Documentation Assistance 70 $110/hr $7,700 Organize and upload required proofs in PowerDMS.
Mock Assessment Preparation 100 $125/hr $12,500 Conduct internal review and coordinate CFA readiness.
Final Accreditation Readiness Report 50 $125/hr $6,250 Compile deliverable summary and findings.
Project Management & Reporting 40 $115/hr $4,600 Status meetings and progress tracking.
Subtotal (Labor) $47,550
Travel / Onsite Expenses $2,450 Onsite meetings and mock assessment coordination.
Total Estimated Fixed Price $50,000 Rounded for budgeting purposes.
5. Cost Reasonableness
The estimated cost of $50,000 aligns with comparable Florida agency contracts for similar 8–9 month CFA consulting projects, with typical rates between $45,000 and $65,000. Rates are consistent with prevailing market standards for specialized accreditation professionals ($110–$130/hr). Per 2 CFR §200.404, this amount is considered reasonable and allowable for the project’s scope and duration.
6. Recommended Funding Allocation
Budget Category Amount Funding Source
Contracted Professional Services $50,000 DOJ Grant No. [Insert Grant Number]
City Cost Share (if applicable) — —
Total Project Estimate $50,000 DOJ Grant Funds
7. Prepared By
Name / Title Department Signature / Date
__________________________ Homestead Police Department __________________________
8. Approved By
Name / Title Department Signature / Date
__________________________ City of Homestead Finance / Procurement __________________________
This ICE shall be retained in the procurement file as required by 2 CFR §200.334. It will be used to document cost reasonableness and support DOJ audit compliance prior to solicitation and contract award.
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