Accessories for 2020 White Ford F250, 2/4 Ton Crewcab Truck

This Agency Request for Quotation (ARFQ #HUT2100000020) issued by Huttonsville Correctional Center in Putnam County, West Virginia, seeks accessories and installation services for a single 2020 White Ford F250 3/4 Ton Crew Cab Superduty truck. The procurement requires vendors to supply five mandatory items: one Leer truck topper (DCC-MT3 Model 100RCC in white), one Leer 7-way harness for lights (Product Number 300100), one Leer BedSlide (Model Number 1500 Contractor), one pair of step nerf bars (manufacturer Number TR414309BP), and labor for wiring basic interior and exterior light accessories. Delivery must be completed within ten working days of purchase order issuance at 109 HCC Boulevard, Huttonsville, West Virginia 26273, with all shipping costs and delivery on an F.O.B. destination basis to be borne by the vendor. The contract will be awarded to the vendor submitting the lowest overall total cost for all specified items that meet the mandatory requirements, with bids submitted via email to Catherine.C.Riddick@wv.gov, by fax to 304-335-4680, or by mail. The solicitation was posted on February 2, 2021, with a mandatory pre-bid meeting requirement and bids closing on February 10, 2021, at 8:00 a.m.; vendors failing to attend the mandatory pre-bid meeting will be disqualified. Vendors must complete the pricing page in its entirety with line-item costs and an overall total, acknowledge receipt of all addenda, and may bid alternate models or brands provided they are at least equal to listed specifications and properly documented.

The solicitation does not specify set-aside designations or restrictions on the types of organizations eligible to respond; however, all vendors must satisfy mandatory eligibility requirements established by the State of West Virginia Purchasing Affidavit, which requires vendors to certify they are not in default on monetary obligations to the state or its political subdivisions and do not owe debts exceeding one thousand dollars in the aggregate. The apparent successful vendor must provide a performance bond equal to 100 percent of contract value, a labor/material payment bond equal to 100 percent of contract value, and a two-year maintenance bond covering the roofing system, all due prior to contract award. Required insurance includes Commercial General Liability, Automobile Liability, and Builders Risk Insurance in amounts equal to 100 percent of the contract value, and vendors must maintain workers' compensation insurance and be properly registered with the Agency. No incumbent vendor, current contractor information, or existing infrastructure integration requirements are identified in the solicitation documents. The solicitation does not provide an explicit budget range or award value; however, the one-time procurement nature of this single-truck accessory purchase and the requirement for the lowest overall total cost bid structure suggest a relatively modest contract value. Payment will be made in arrears only after delivery and acceptance of goods or services, with vendors required to accept payment by electronic funds transfer or P-Card.