2. F250 Bid Specs.pdf

Accessories for 2020 White Ford F20, ¾ Ton, Crew Cab, Superduty Truck

ARFQ # HUT32100000020

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: Huttonsville Correctional Center & Jail is soliciting bids to establish a contract for the one time purchase of Accessories for 2020 Ford F250, ¾ Ton, Standard Cab, Superduty Truck

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and

Conditions.

2.1 “Contract Item” means Accessories for a 2020 White Ford F250, ¾ Ton, Crew Cab, Superduty Truck as more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 Accessories for 2020 White Ford F250 Crew Cab ¾ Ton Superduty

Truck

3.1.1.1 One (1) Truck Topper must be equal to or better than Leer DCC-

MT3 Model Number 100RCC color matched White

3.1.1.2 One (1) 7 Way Harness for Lights must be equal to or better than

Leer 7 Way Harness Product Number 300100

3.1.1.3 One (1) BedSlide must be equal to or better than Leer Bedslide

Option Model Number 1500 Contractor

3.1.1.4 One Pair (1) Step Nerf Bar must be equal to or better than manufacturer Number TR414309BP

3.1.1.5 Labor for Wiring for Basic Interior and Exterior Lights

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the

Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by entering a price per item, a total for each item and an overall total. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

Vendor may also submit via:

Email: Catherine.C.Riddick@wv.gov

Fax: 304-335-4680

Mail: Huttonsville Correctional Center

Attention Catherine Riddick

PO Box 1

Huttonsville WV 26273.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items within Ten (10) working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at 109 HCC BLVD, RT 250 South, Huttonsville WV 26273.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

mailto:Catherine.C.Riddick@wv.gov

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the

Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the

Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.