Access Point Purchase and Installation

The Red Clay Consolidated School District in Delaware is seeking proposals for the purchase and installation of wireless access points through an eRate Category II funded project for the 2026 filing year. The district intends to procure up to 720 HPE Juniper AP45 access points (or equivalent) to be installed across multiple schools, with the contract contingent upon receiving the eRate award. Vendors must submit electronic proposals by January 27, 2026, at 2:00 PM, with a public opening at the same time. Interested vendors can schedule site visits by contacting Rob Pritchard and must provide pricing that bundles the HPE Juniper AP45 access point with a seven-year license and support as a single unit price, along with a separate installation price. The evaluation criteria will be weighted as follows: cost (40%), experience in government and K-12 locations (15%), authorized reseller status of proposed equipment (25%), and warranty repair and replacement procedures (20%). Proposals must include the vendor's eRate SPIN number and FCC Registration number, with willingness to accept purchase orders for the discounted eRate amount.

The contract will be awarded by the district's board and remain effective through June 30, 2027, with an option for one additional year of renewal, subject to mutual agreement and potential rate increases not exceeding the Consumer Price Index (CPI-W US City Average). There are no specific set-aside designations or restrictions on responding organizations mentioned in the documentation. Contractors must obtain general liability and professional liability insurance with a minimum coverage of $1,000,000 and provide a Certificate of Insurance before commencing work. The district reserves the right to award the contract to multiple vendors to ensure adequate coverage. No bid deposit or performance bond is required for this project, and the district maintains the ability to terminate the contract with thirty days' written notice without early termination charges. While a specific budget range is not explicitly stated, the procurement involves up to 720 access points with associated seven-year licenses and installation services, suggesting a potentially significant investment in the district's technological infrastructure.