Access control

Croswell-Lexington Community Schools in Sanilac County, Michigan is issuing a Request for Proposal for Bid Package T1 to procure and install a district-wide access control system across five school buildings: Frostick Elementary, Geiger Early Childhood Center, Meyer Elementary, Croswell-Lexington Middle School, and Cros-Lex High School. The project includes the complete removal of existing stand-alone access control systems and installation of new networked infrastructure comprising proximity card readers, door contacts, motion request-to-exit sensors, electric strikes, IP video intercoms with master stations, structured Category 6 cabling systems, and access control database management supporting up to 150,000 person records. The contractor must provide all equipment, installation, configuration, testing, commissioning, training, and comprehensive documentation including as-built drawings and five-year hardware and software warranties beginning at substantial completion. Qualified bidders must submit detailed bills of materials, system diagrams, product data sheets, shop drawings in AutoCAD format, and manufacturer certification documentation, and are required to visit the site to examine field conditions prior to bid submission. A mandatory bid meeting was scheduled for October 8, 2019 at 3:00 PM at Croswell-Lexington Middle School, with written clarification requests due by October 21, 2019 at 10:00 AM. Proposals were due October 24, 2019 at 1:00 PM via BuildingConnected.com, with post-bid interviews anticipated for November 4-5, 2019 and Board of Education presentation on November 18, 2019. The project must commence by November 25, 2019 with substantial completion required by May 15, 2020 to comply with FY 2019 Competitive School Safety Grant Program funding requirements.

The procurement documents do not identify set-asides for disadvantaged enterprises or restrictions limiting eligible respondents, though all bidders must submit notarized Familial Disclosure Affidavits confirming no familial relationships with Board of Education members or the Superintendent, and notarized Affidavits of Compliance certifying non-status as Iran-linked businesses under Michigan Public Act 517 of 2012. All on-site work must be performed primarily from 3:00 PM to 11:00 PM Monday through Friday with system cutover and installation outside school hours except during scheduled breaks, with bidders required to include costs for any premium or extended hours in their base bid. The contract is funded through the FY 2019 Competitive School Safety Grant Program; specific budget or award values are not disclosed in the procurement documents. All equipment must consist of manufacturer standard components with no mixing of products from different manufacturers unless approved by the district, and all components must be identical across similar systems purchased in each implementation phase. Bidders must provide bid security equal to five percent of the total bid amount, and for contracts exceeding $50,000, performance and payment bonds equal to the agreement price are required, executed on AIA Document A312 by a qualified surety acceptable to the owner and construction manager.