ACC DQ 17-6-923 Projector Replacement

This Documented Quote (DQ) solicitation, issued by Arapahoe Community College (ACC) in Arapahoe County, Colorado, seeks quotes for projector replacement equipment consisting of three Epson PowerLite Pro G7200WNL projectors (Part Number V11H751920) and three Epson ELP LM09 replacement lenses (Part Number V12H004M09). All equipment must be brand new with no substitutions permitted, and delivery is required to ACC's facility at 5900 S. Santa Fe Drive, Littleton, Colorado 80120 on a FOB Destination basis. Pricing quotes must include all materials, labor, permits, and delivery costs exclusive of state and federal taxes from which ACC is exempt. The quote submission deadline is September 30, 2016, at 10:00 a.m. Mountain Time, with responses to be submitted electronically to ACC.Purchasing@arapahoe.edu or in writing to the Purchasing Department at 2625 W. Church Street, 2nd Floor, Littleton, Colorado 80120. Award will be made to the lowest responsive and responsible bidder, with evaluation based on pricing compliance with specifications, unit price, payment terms, projected delivery dates, and ACC's sole judgment regarding the bidder's ability to provide quality goods and services in the state's best interest. The specifications require exact model consistency with existing large-format lecture space installations to ensure compatibility and reduce downtime.

Vendors must be registered with the Colorado Vendor Self Service (VSS) system prior to the bid opening date to be considered responsive. If the award involves services, a certificate of insurance with ACC listed as Certificate Holder and Additional Insured is required, to be submitted no later than five days prior to work commencement. ACC reserves the right to accept or reject quotes in whole or in part, adjust quantities based on available funding, and purchase additional goods and services at the same quoted prices within a reasonable timeframe. No formal contract will be executed; instead, a Purchase Order will be issued to the selected vendor(s). The solicitation document does not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, existing infrastructure requirements, or specific budget ranges for this procurement.