ACC DQ -17-6-923.docx

STATE OF COLORADO DOCUMENTED QUOTE

ARAPAHOE COMMUNITY COLLEGE (GJBA)

SOLICITATION NUMBER: ACC DQ 17-6-923

SOLICITATION TITLE: Projector Replacement

QUOTE DUE DATE AND TIME (MT): September 30, 2016 10:00 A.M.

Submit To:

Arapahoe Community College Purchasing 2625 W. Church Street, 2nd Fl Littleton, CO 80120 Email: ACC.Purchasing@arapahoe.edu

Quote per the attached specifications, State of Colorado Terms and Conditions apply. No alternate Terms and Conditions will be accepted .Respond in writing. This page must be signed and all pages must be submitted with response. Emailed response, (scanned and attached with signature), will be accepted at ACC.Purchasing@arapahoe.edu

MUST BE COMPLETED AND RETURN

(Signature Page)

Vendor

Assured Delivery Date

Terms

Address

Phone

Fax

E-mail Address

Signature/Date

Printed Name Of Signature

Using the Federal Government definition, does your firm qualify as:

as spelled out in the bid)

A member of the State of ColoradoVss system

YES NO

Federal Identification #

Please be advised that delivered or electronic bids email will be accepted directly in the Purchasing Office. Vendors are required to read this entire document for important information on submitting an acceptable quote. Do not submit more than one quote from your firm or both bids will be disqualified.

Vendors are required to adhere to the State of Colorado’s Terms and Conditions. Award is contingent upon vendor’s compliance with C.R.S 8-17.5-101 et seq and 24-76.5-101 et seq regarding employment of illegal aliens. For a copy call the Department of Purchasing at (303) 404-5510.

Email questions or inquiries to Purchasing Coordinator at ACC.Purchasing@arapahoe.edu . Include solicitation title and number in the subject line. This is the SOLE point of contact regarding this solicitation.

Arapahoe Community College reserves the right to reject any or all quotes and the right to waive irregularities in the quotes. When there is not adequate competition among BIDS registered vendors, ACC will follow the Limited Competition Clause below.

Vendors must be registered on the CORE System prior to opening date. Call 303-894-2039 to register or on the Internet at http://core.state.co.us/vendor-self-service

MUST SUBMIT PAGE ONE/SIGNATURE PAGE WITH QUOTE

Objective: Arapahoe Community College (ACC) is requesting quotes for the product(s) or service(s) as described in price sheet below. Quotes shall include all materials, labor, permits, and all other necessary fees. Costs not included in the vendor’s quote will not be paid by ACC. ACC reserves the right to purchase additional goods and services at the same bid prices or lower within a reasonable period of time.

Terms: Financial obligations of the State, payable after the current fiscal year, are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available.

Sales Tax Exemption: All quotes shall be exclusive of any Federal or State taxes from which the College is exempt. ACC sales tax exemption number is 98-15145-0000. Tax exemption certificates will be issued upon request.

Evaluation and Award: will be to the lowest most responsive and responsible bidder based on pricing and compliance with the specifications and the sole judgment of ACC as to the ability of the bidder to provide quality goods and service, to be in the best interest of the state, and to comply with the purchase order terms and conditions. Award may be to more than one vendor at the sole discretion of the college

Purchase Order: Due to the nature of this procurement, order(s) shall be placed through the issuance of a Purchase Order. No formal contracts will be utilized and no alternate Terms and Conditions accepted.

Submission of Quote: Submit your quote by email no later than deadline listed above to Arapahoe Community College, 2nd Fl, 2625 W. Church St, Littleton, Co 80120. Attention: Purchasing Coordinator. Emailed responses (signed and attached) will be accepted at: ACC.Purchasing@arapahoe.edu . Bids will only be accepted in the Purchasing Office. Time and date validation will occur in the Purchasing Office. All quotes received after the deadline will NOT be accepted. Do not submit an alternate or optional quote unless requested. If a vendor submits more than one (1) quote, the entire quote will be non-responsive, therefore disqualified. Do not re-type this request for quotation. In the case of equal bids, ACC will make the final determination. Colorado-based business (es) will prevail as allowed by law. Bid unit prices and extended amounts when called for. In case of mathematical error in extensions, the unit price will prevail. ACC is not responsible for electronic transmission errors.

Quotation of Equivalent Product or Service: Provide pricing for specifications listed. When the quotation of equivalent product or service will be considered, (as indicated on page one of this documented quote form), the college will solely determine if the offered product /service is equivalent. The college will solely determine if the offering is suitable for the needs of the college.

Bid Pricing: Bid unit prices and extended amounts when called for. In case of mathematical error in extensions, the unit price will prevail.

Insurance Requirement: When the solicitation and purchase involves service, the awarded vendor shall submit a certificate of insurance in the minimum state-prescribed limits no later than five days prior to beginning work. Specific requirements may be obtained through the Purchasing Department. The certificate shall list Arapahoe Community College as both Certificate Holder and Additional Insured.

Limited Competition: Because of the limited competition expected from registered BIDS vendors on this solicitation, the procuring agency intends to use both BIDS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine BIDS registration status) unless, after examination of quotes/bids/offers submitted by BIDS registered vendors, it is determined that there is not adequate competition among BIDS registered vendors. A vendor is considered registered if its registration and payment is received in the State Purchasing Office prior to the bid opening time or the due date for receipt of quotes.

Modifications: Vendors must monitor the Colorado BIDS for any Addendums or modifications and must acknowledge by initialing on page 1, Signature Page of the bid. Vendors that do not acknowledge addendums (if any) may be disqualified.

Tabulation Sheet: For a copy of the tabulation sheet, please send a request by email to ACC.Purchasing@arapahoe.edu or call the Purchasing Office at 303-797 5753.

The Arapahoe Community College System is accepting bids for the purchase of Epson Projectors and Lens

Specifications: Price quote must include delivery (FOB Destination) to Arapahoe Community College, 5900 S. Santa Fe Drive, Littleton, CO 80120. All quotes must be submitted on the quote form provided. Any proposed substitutions, equal to or better than must be approved by the Purchasing Office prior to the submission due date and time. Arapahoe Community College (ACC) has the final determination regarding acceptability of any substitutions, equal to or better than quoted items and equipment. Proposed Equipment must be brand new. Used or demonstrator equipment will not be considered.

Description:

Must have exact model named to maintain consistency with existing equipment in our large format lecture spaces. These units will be direct replacements or current units so no substitution will be allowed for this quotation. This consistency also reduces the possibility for lecture space down time, because of compatibility with other systems. Lastly, the exact model named is necessary to maintain standardization of the replacement parts kept on hand.

RESPONSE SHEET

DOCUMENTED QUOTE ACC

**THIS SHEET MUST BE RETURNED WITH YOUR QUOTED PRICES*

Arapahoe Community College

QUOTE RESPONSE SHEET

ACC DQ 17-6-923

9/29/2016, 5:00 PM MT

Cost

1. Three (3) Epson PowerLite Pro G7200WNL

Specify/Model:

Warranty:

2. Three (3) Epson ELP LM09 Lens

Specify/Model:

Warranty:

ACC reserves the right to accept or reject quotes on each item separately or as a whole, to reject any or all quotes, to waive informalities or irregularities, and to contract in the best interest of the State and ACC.

ACC may reject any bid that is unbalanced if it is in the best interest of the State and ACC to do so. A bid will be considered unbalanced when, in the opinion of the Purchasing Manager, the bid allocates a disproportionate share of costs to the price of one or more bid items and reduces the costs to the price of another bid item or items, and if there is a reasonable possibility that the bid will not result in the lowest overall cost to ACC.

Evaluation:

ACC will be the sole judge in determining the acceptability of a quote and in determining the most beneficial quote(s) for the State and ACC. Quote evaluation will consist primarily of comparing unit price bid for the listed items. Evaluation terms may also take into account payment terms, projected delivery dates, and any other pertinent factors. For administrative questions contact Stephen Rosenthal 303 797 5753 or email to Stephen.rosenthal@arapahoe.edu Colorado Vendor Self Service (VSS) and Registration This solicitation is published using the Colorado Vendor Self Service (ColoradoVSS) system. Vendors must be registered on ColoradoVSS in order to download solicitation documents and information (including any amendments or modifications) and to be considered responsive at the time of submission of the response. ColoradoVSS and its registration information may be linked through the State Purchasing Office link at http://core.state.co.us/vendor-self-service. All respondents will be responsible to check the bids system for awarding of quote. No other notifications will be given.

General Conditions

Quantities - ACC reserves the right to adjust quantities stated in this solicitation. Available funding versus prices quoted may affect actual quantities ordered. ACC may choose to increase or decrease quantities stated in the documents depending on the circumstance. ACC is not obligated to place any order for a given amount subsequent to the award of this solicitation. ACC may use any stated estimated quantities in the award evaluation process. Estimated quantities do not contemplate or include possible additional quantities that may be ordered by other entities utilizing this contract. In no event shall ACC be liable for payments in excess of the amount due for quantities of goods or services actually ordered. ACC reserves the right to purchase additional goods and services at the same quote prices or lower within a reasonable period of time following award.

MWBE - It is the State’s goal to achieve maximum participation of minorities and women owned businesses in the procurement process. Accordingly, minority and women owned business enterprises are to be utilized whenever possible.

SDVOSB - In accordance with House Bill 14-1224, CCCS reports on contracts with Service Disabled Veteran Owned Small Businesses (SDVOSB). Bidders who qualify as SDVOSB are requested to submit proof of certification with their response.

Environmentally Preferable Products - In accordance with Procurement Code, CRS 24-103-207.5 titled -Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

Quotes must be in accordance with specifications set forth by the State of Colorado’s Terms and Conditions and subject to conditions herein and/or attached. ACC will use the State of Colorado Purchase Order Terms & Conditions and the special provisions with any purchase or lease.

FOB: Destination

Quotes will be accepted via e-mail at daniel.hohn@arapahoe.edu

In the case of mathematical error in extensions, the unit price will prevail.

ALL PRICING MUST REFLECT THE FULL DELIVERED PRICE, FOB DESTINATION.

Price/Quote:

TOTAL SELLING PRICE: $

FOB DESTINATION FREIGHT/SHIPPING: $

OPTIONS: (At the option of ACC, additional items may be purchased).