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Santa Rosa County, Florida is soliciting sealed bids for a comprehensive housing rehabilitation project located at 8620 Fortune Road, Milton, Florida 32583, under Invitation to Quote (ITQ) No. 26-024. The scope of work encompasses seven primary deliverables: localized roof repair addressing tree damage with shingle and underlayment replacement; selective tree trimming and hazard mitigation to protect the roof; installation of one two-zone ductless mini-split heat pump HVAC system with one outdoor unit serving two indoor units; bathroom renovation including vanity, sink, toilet installation, and drywall finishing with luxury vinyl plank (LVP) flooring and baseboard trim; installation of two ceiling fans with integrated lighting and remote controls in the family room; replacement of approximately 230 square feet of LVP flooring with baseboard and trim in the family room/living area; replacement of a kitchen transition ramp with two permanent interior steps and handrail; and complete septic system replacement per amended Florida Department of Environmental Protection permit, including abandonment of the existing uncertified tank and installation of a new 900-gallon multi-chamber septic tank with 150-gallon dosing tank and 250-square-foot drainfield. A mandatory pre-bid meeting is scheduled for Thursday, March 26, 2026, at 9:30 a.m. at the project site; attendance is required for bid eligibility. Sealed bid submissions must be received through the Santa Rosa County e-Procurement Portal at https://procurement.opengov.com/portal/santarosafl by 10:00 a.m. on Thursday, April 30, 2026, with written questions due by 12:00 p.m. on Thursday, April 2, 2026. The contractor must achieve substantial completion within 90 calendar days and final completion within 120 calendar days of the Notice to Proceed. All work must be performed to construction industry standards with no change orders or additional funding permitted. Required qualifications include proper Florida contractor licensure in compliance with Chapter 489, Florida Statutes; current Florida Department of Professional Regulation registration; state or county contractor certification; valid business license; comprehensive liability and workers' compensation insurance; and submission of a Statement of Qualifications, W-9 Form, Conflict of Interest certification, Debarment Form, and notarized Sworn Statement under Florida Statute 287.133(3)(A) regarding public entity crimes. Evaluation criteria emphasize competitive sealed bidding procedures conducted in accordance with the Florida Competitive Consultant Negotiations Act (F.S. 287.055), with the County reserving the right to waive irregularities, reject any or all bids for sound documented reasons, and award the contract to the bid determined to be in the best interest of Santa Rosa County.

Santa Rosa County explicitly encourages participation from small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises, and affirms that it does not discriminate in contract administration based on race, color, religion, national origin, disability, sex, or age. All contractors must be properly licensed and insured, listed on the Florida Division of Corporations (Sunbiz) website for the FEIN provided, and must comply with all federal, state, and local laws, including civil rights requirements under Title VI and public records compliance under Florida Statute Chapter 119. All contractors must certify compliance with scrutinized companies lists and nondiscrimination requirements and provide workers' compensation insurance meeting Florida statutory requirements with employer's liability coverage of $100,000 per accident, commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, business auto liability of $500,000 per occurrence, and Builder's Risk Insurance covering the full contract amount with Santa Rosa County named as additional insured and loss payee. No incumbent vendor or current contractor is identified in the solicitation documents. The specific contract award value is not disclosed in the bid documents; however, payment for contracts valued at $10,000 or less will be made in a lump sum upon completion, while projects exceeding $10,000 are eligible for a 40 percent draw upon reaching 50 percent completion, with final payment due within 30 days of County approval following final inspection and acceptance. Progress payments for larger projects will be calculated at 95 percent of completed work with 5 percent retainage held until final completion, and liquidated damages are established at $75.00 per calendar day for delays beyond the substantial and final completion deadlines. All bids remain subject to County acceptance or rejection for sixty calendar days following the bid opening, and the successful contractor must sign and return all required contract documents within ten days of receiving the Notice of Award.