Shuttle_Map_2025.pdf

This is a procurement notice and memorandum issued by Santa Rosa County, Florida, regarding ITQ No. 26-024 for a comprehensive housing rehabilitation project located at 8620 Fortune Road, Milton, Florida 32583. The scope of work encompasses seven primary deliverables: localized roof repair addressing tree damage with shingle and underlayment replacement; selective tree trimming and hazard mitigation; installation of one two-zone ductless mini-split heat pump HVAC system; bathroom renovation including vanity, sink, toilet installation, drywall finishing, luxury vinyl plank flooring, and baseboard trim; installation of two ceiling fans with integrated lighting and remote controls; replacement of approximately 230 square feet of luxury vinyl plank flooring with baseboard and trim in the family room and living area; replacement of a kitchen transition ramp with two permanent interior steps and handrail; and complete septic system replacement per amended Florida Department of Environmental Protection permit, including abandonment of the existing uncertified tank and installation of a new 900-gallon multi-chamber septic tank with 150-gallon dosing tank and 250-square-foot drainfield. A mandatory pre-bid meeting is scheduled for Thursday, March 26, 2026, at 9:30 a.m. at the project site, with attendance required for bid eligibility. Sealed bid submissions must be received through the Santa Rosa County e-Procurement Portal at https://procurement.opengov.com/portal/santarosafl by 10:00 a.m. on Thursday, April 30, 2026, with written questions due by 12:00 p.m. on Thursday, April 2, 2026. The contractor must achieve substantial completion within 90 calendar days and final completion within 120 calendar days of the Notice to Proceed.

Payment terms are structured as lump sum upon completion for contracts valued at $10,000 or less, while projects exceeding $10,000 are eligible for a 40 percent draw upon reaching 50 percent completion with final payment due within 30 days of County approval following final inspection and acceptance. Progress payments for larger projects will be calculated at 95 percent of completed work with 5 percent retainage held until final completion. Liquidated damages are established at $75.00 per calendar day for delays beyond the substantial and final completion deadlines. All bids remain subject to County acceptance or rejection for sixty calendar days following the bid opening. Required qualifications include proper Florida contractor licensure per Chapter 489, Florida Statutes; current Florida Department of Professional Regulation registration; state or county contractor certification; valid business license; comprehensive liability and workers' compensation insurance with employer's liability coverage of $100,000 per accident, commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, business auto liability of $500,000 per occurrence, and Builder's Risk Insurance covering the full contract amount. No incumbent vendor or current contractor is identified, and the specific contract award value is not disclosed in the bid documents. Santa Rosa County encourages participation from small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises.