83100-A/C for Lawn Maintenance

The Technical College System of Georgia on behalf of Southern Crescent Technical College issued an eRFQ for lawn and grounds maintenance services across four campus locations (Griffin Campus main and Site 2, Ellis Crossing center, and Henry Shopping Center) with quotes due September 28, 2021, and a mandatory virtual pre-bid conference on September 9, 2021.

The scope encompasses comprehensive exterior grounds maintenance including lawn care, quarterly retention pond maintenance with continued upkeep between cuts, year-round pruning and trimming of shrubs and groundcover (not limited to two annual prunings), seasonal color plantings at 18-inch on-center spacing, and pine straw applications at Griffin Main Campus and Ellis Crossing (2,440 bales annually: 1,220 bales in March and 1,220 bales in September). The contractor furnishes all labor, supervision, equipment, tools, fuel, materials unless otherwise provided by the College, insurance, bonding, and incidental items necessary for performance, and is responsible for securing all required licenses and permits. The College does not currently operate functional sprinkler irrigation systems; any non-functional systems or repairs fall outside contract scope.

The contract term is five years (60 months) with renewal options through the fourth renewal period, structured as an initial six-month period followed by full-year periods for years one through four with annual renewal increases. The awarded contract was a fixed amount; Russell Landscape LLC of Sugar Hill, Georgia, was selected as the successful offeror with a total base bid of $417,703 over the full 60-month period, comprising an initial six-month cost of $52,087 and annual costs ranging from $89,292 to $94,956 with a 3% annual renewal increase. The competing bidder, Jeremy Jewell of Jackson, Georgia, bid $488,764 total. Award was made on November 8, 2021, pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.) and registered with the Georgia Procurement Registry.