80, 000 Gallons (More or Less) Low Sulfur Diesel Fuel and Delivery

The City of Scranton Department of Business Administration is issuing Invitation to Bid (ITB #2025-ITB-107) for the supply and delivery of approximately 80,000 gallons (more or less) of Dyed Ultra Low Sulfur Diesel B2 fuel to support the city's Department of Public Works, Police, and Fire Department equipment throughout 2026. The fuel will service diesel-powered equipment including refuse trucks, dump trucks, heavy equipment, flood protection pumps, parks and recreation equipment, fire trucks, and police equipment. Bidders must submit pricing per gallon for the specified fuel and response time for refueling in hours, with purchases made in increments of 7,500 gallons on a tax-free basis. Winter fuel delivered from November through March must be treated with appropriate additives, and the selected vendor is responsible for providing state liquid fuel tax documentation and payment verification. The contract term runs from January 1, 2026, through December 31, 2026, with an option to renew for one additional year under the same terms and conditions and potential month-to-month renewal if a new contract is not executed by the anniversary date. All sealed bids must be submitted electronically through the City's e-Procurement Portal at https://secure.procurenow.com/portal/scrantonpa by 11:00 a.m. on Tuesday, February 10, 2026, with the deadline for submitting questions set for 4:30 p.m. on Tuesday, February 3, 2026. Bid opening will occur in City Council Chambers on the 2nd Floor of City Hall, with a video available on YouTube afterward. Bidders must register on the e-Procurement Portal and follow the project to receive addenda notifications and participate in the bidding process.

All successful bidders must furnish performance and payment bonds equal to 100 percent of the contract amount, along with comprehensive general liability insurance of $1,000,000 per occurrence and workers' compensation insurance. Bidders must comply with Pennsylvania's prevailing wage requirements, employment verification, nondiscrimination provisions, and steel product procurement standards, and must submit Federal Certification Regarding Lobbying documentation (31 CFR Part 21). No specific set-aside designations for disadvantaged enterprises are noted in the procurement documents. Invoices are due within seven days of delivery, and prices are subject to change based on prevailing retail and wholesale market prices. The City reserves the right to reject any and all bids and award the contract to the lowest responsible bidder submitting a responsive bid. While no specific budget range is listed, the estimated volume of 80,000 gallons provides a baseline for evaluating bid pricing and total contract value.