7840601ADEM, Mowing, Miscellaneous, Phil

The Pennsylvania Department of Transportation (PennDOT) has issued an Invitation for Bid (IFB) 7840601ADEM for mowing, string trimming, and trash pickup and removal services in Philadelphia County. The contract encompasses five primary service categories: bi-weekly mowing, monthly mowing, tri-annual mowing, annual mowing, and trash pickup and disposal, with payment calculated by acres mowed per cycle and man-hours for trash removal. Contractors will be responsible for maintaining traffic islands, PennDOT-owned right-of-way parcels, landscaped areas, and cleared areas within PennDOT right-of-way. Required qualifications include providing commercial-grade mowers (48"-60" cutting width), trimmers (24.1 cc engines), and blowers (63.33 cc engines), along with comprehensive liability insurance, safety equipment, and traffic control capabilities. Key contract dates include an optional pre-bid meeting on January 6, 2026, at 10:00 AM EST via Microsoft Teams, a deadline for questions on December 29, 2025, at 10:00 AM EST, and a public bid opening on January 9, 2026, at 11:00 AM EST. The initial contract term runs from the purchase order issuance through December 31, 2026, with options to renew for up to four additional one-year terms and potential three-month extensions.

This procurement is exclusively reserved for Small Business Contracting, with only bidders certified as DGS Small Businesses through the Small Business Contracting Program eligible to submit bids. Contractors must complete several mandatory forms, including a Domestic Workforce Utilization Certification, Worker Protection and Investment Certification, and a Trade Secret/Confidential Proprietary Information Form. The apparent low bidder must demonstrate equipment and personnel acceptability within ten business days of notification and complete an equipment inspection within three business days. Subcontracting is prohibited, and all contractors must provide GPS tracking for trash crews, develop spill containment plans, and submit monthly Form M-609 summaries, Confirmation of Services Forms (OS-501), and GPS reports with invoices. While specific award values are not explicitly stated, the contract allows for rate increases of up to 3% during each renewal term. Contractors must maintain compliance with Pennsylvania labor and workforce safety laws, OSHA requirements, and environmental regulations throughout the contract period.