Attachment 2, Roadside Equipment Inspection Form (REI).pdf
PDF 270 KB Posted
- Attached to
- 7840601ADEM, Mowing, Miscellaneous, Phil
- Solicitation number
- 6100065051
- Issued by
- Philadelphia County, Philadelphia City, Pennsylvania
About this file
This is a Roadside Equipment Inspection Form (REI) attachment for a Pennsylvania Department of Transportation (PennDOT) maintenance contract solicitation in Philadelphia County. The form serves as a critical submission requirement for contractors bidding on mowing, string trimming, and trash pickup and removal services. Contractors must complete and return the REI form to the PennDOT Purchasing Agent within three days of receiving notice of apparent low bidder status. The form requires contractors to list all vehicles and equipment that will be utilized for contract operations, including work zone traffic control vehicles, along with identifying information, vehicle/equipment type, and capacity or size specifications. All listed vehicles and equipment must be available and inspected during an initial demonstration, with contractors required to maintain and update this equipment inventory throughout the contract term.
The REI form accommodates both rented and purchased equipment, though contractors must provide complete equipment information with their original bid submission and attach supporting rental or purchase agreements highlighting the specific items designated for contract use. Equipment identification numbers or license numbers may be provided at the time of the initial demonstration if equipment has not yet been acquired. All vehicles and equipment must comply with Pennsylvania state laws and regulations, as well as specific contract requirements outlined in the bid solicitation. PennDOT will conduct inspections and provide pass or fail determinations during the demonstration process, with space provided for demonstration notes and comments. This bid solicitation has been reserved for Small Business Contracting.
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Text version
This page is to be completed and returned to the PennDOT Purchasing Agent within 3 days of notice of apparent low bidder status.
License or
Identification Number
Purpose
Type of
Vehicle or Equipment
Capacity/ Size
For PennDOT Use Only
Equipment Provided At
Demonstration (Pass/Fail)
Comments
The Contractor hereby verifies that all vehicles and equipment in the above table as submitted with the bid is adequate and necessary for the contract maintenance work and all listed vehicles and equipment will be available at the initial demonstration.
Completed By: ______________________________________ Date: __________
Name of Company: __________________________________________________
Service: ___________________________________________________________
For PennDOT Use Only:
•Initial or Second Demonstration: ___________________ Date of Demonstration: ______________________
•Location of Demonstration________________________________________________________________________
•By: __________________________________________________________________________________________
•Overall Demonstration (Pass/Fail): __________________________________________________________________
•Demonstration Notes:_____________________________________________________________________________
Attachment 2 - Roadside Equipment Inspection Form
Instructions On Completing Roadside Equipment Inspection Form Attachment:
a) List Only the Vehicles and Equipment that will be used for operations under this Contract, including Work Zone Traffic Control Vehicles and Equipment.
b) Vehicles and equipment utilized for operations under this maintenance contract work must meet the requirements as described in the contract specifications and the laws and regulations of
Pennsylvania.
c) All vehicles and equipment in the above table shall be inspected and approved by PennDOT during the demonstration(s).
d) Where a Contractor intends to rent vehicles and equipment, the identification number or license number on the table above may be provided at the time of the initial demonstration; however, all remaining information for the rented vehicles and equipment must be provided in the table above with the bid, and a copy of the rental agreement must be attached to the Roadside Equipment
Inspection Form at time of original submittal. If the rental agreement is for multiple pieces of equipment, Contractor shall highlight the items that will be used for operations under this
Contract
e) Where a Contractor intends to purchase vehicles and equipment, the identification number or license number on the table above may be provided at the time of the initial demonstration;
however, all remaining information for the purchased vehicles and equipment must be provided in the table above with the bid, and a copy of the purchase agreement must be attached to the
Roadside Equipment Inspection Form at time of original submittal. If the purchase agreement is for multiple pieces of equipment, Contractor shall highlight the items that will be used for operations under this Contract.
f) The Contractor agrees to maintain and, as applicable, update this list of all vehicles and equipment after start of work for the duration of the contract.
g) This Roadside Equipment Inspection Form Attachment is to be completed and returned within
3 days of notice of apparent low bidder status.
File details come from the government source that posted it. Updated .