7726022 Calibrations Repairs Parts: Q-Fog and QUV

The West Virginia Department of Transportation is soliciting bids for calibrations, repairs, and parts services for Q-Fog and QUV salt spray corrosion testing equipment, with bids due September 22, 2026 at 10:30 a.m. This is a sole-source procurement — the vendor must be authorized by Q-Lab Corporation to perform warranty and non-warranty service work on these specific machines.

The scope encompasses calibration services to ASTM standards, repair services for mechanical and electrical components, replacement parts (bubble tower float switches, solenoid valve assemblies, peristaltic pump components, reservoir float switches, fog air flow switches, controller batteries, anode kits, bulkhead fittings, solution filter assemblies, and fluorescent UV lamps in quantities of 12), and technical support for the agency's materials testing laboratory located in Charleston. The contract is structured as a requirements-based agreement with task orders issued as calibration, repair, and parts needs arise. Pricing should be provided on a time-and-materials basis or fixed-rate schedule for calibrations and repairs, with parts billed at cost plus reasonable markup. A 20 percent discount applies to certain line items, including mileage-based travel (600 miles round-trip calculated at $2.35 per mile, discounted from $1,410 to $1,128) and repair labor (5 hours at $190 per hour, discounted from $950 to $760).

The contract term is anticipated to be one year with potential renewal options for an additional two years based on vendor performance. Bids should be submitted to the Procurement Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. James F. Moffatt (304-414-0815, james.f.moffatt@wv.gov) handles administrative inquiries; technical questions must be submitted in writing to dotprocurementtechques@wv.gov. Shipments and invoices are directed to the Division of Highways Materials, Control, Soils, & Testing facility at 190 Dry Branch Drive, Charleston.