Final_ASSD_0803_DOT2700000006_1_WV_ASSD_FORM.PDF
PDF 751 KB Posted
- Solicitation number
- ASSD 0803 DOT2700000006 1
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Sole Source Determination form submitted by the West Virginia Department of Transportation Procurement Division for the purchase of calibrations, repairs, and parts for Q-Fog and QUV testing equipment used by the Division of Highways Materials, Control, Soils, & Testing facility located in Charleston, West Virginia. The procurement includes 17 line items encompassing calibration services, repair labor, accredited calibration audits, replacement parts (including bubble tower float switches, solenoid valve assemblies, peristaltic pump components, reservoir float switches, fog air flow switches, controller batteries, anode kits, bulkhead fittings, and solution filter assemblies), fluorescent UV lamps ordered in quantities of 12, and a parts allowance. The solicitation was issued on September 8, 2026, with bids closing on September 22, 2026, at 10:30 a.m. Bids should be submitted to the Procurement Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305.
The procurement seeks pricing for services and parts with a 20 percent discount applied to certain line items. Line item 1 includes round-trip mileage of 600 miles calculated at $2.35 per mile ($1,410.00) reduced by the 20 percent discount to $1,128.00 and includes an overnight stay. Line item 4 covers repair labor at 5 hours multiplied by $190 per hour ($950.00) reduced by 20 percent ($190.00) to $760.00. All remaining line items represent equipment parts and supplies required for Q-Fog and QUV maintenance and operation. The vendor should direct inquiries to James F. Moffatt, Buyer, at 304-414-0815 or james.f.moffatt@wv.gov. All technical questions regarding the solicitation must be submitted in writing to dotprocurementtechques@wv.gov. Invoices and shipments should be directed to the Division of Highways Materials, Control, Soils, & Testing facility at 190 Dry Branch Drive, Charleston, West Virginia 25306.
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Date Printed: Sep 8, 2026 Page: 1 FORM ID: WV-PRC-ASSD-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Agency Sole Source Determination
Highways
Proc Folder: 2008288 Reason for Modification:
Doc Description: 7726022 Calibrations Repairs Parts: Q-Fog and QUV
Proc Type: Agency Sole Source
Date Issued Solicitation Closes Solicitation No Version
2026-09-08 2026-09-22 10:30 ASSD 0803 DOT2700000006 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE
Date Printed: Sep 8, 2026 Page: 2 FORM ID: WV-PRC-ASSD-002 2020/05
All offers subject to all terms and conditions contained in this solicitation
ADDITIONAL INFORMATION
THE STATE OF WEST VIRGINIA DEPARTMENT OF TRANSPORTATION PROCUREMENT DIVISION HAS BEEN REQUESTED TO APPROVE A DIRECT AWARD FOR THE PURCHASE OF CALIBRATIONS REPAIRS PARTS FOR Q-FOG AND QUV, THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION PROCUREMENT DIVISION IS ATTEMPTING TO DETERMINE
WHETHER THE COMMODITY OR SERVICE IS A DIRECT AWARD PROCUREMENT.
SEE ATTACHED APPROVED WV-65 FOR ADDITIONAL INFORMATION.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 7726022 Calibrations Repairs Parts: Q-Fog and QUV
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Round Trip Miles:
600 miles x 2.35 =1410.00 - 282.00 (20% Discount) =1128.00 Includes Overnight Stay
Date Printed: Sep 8, 2026 Page: 3 FORM ID: WV-PRC-ASSD-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 7726022 Calibrations Repairs Parts: Q-Fog
Extended Description:
SSP/CCT Accredited Cal Audit: 06-2504-36-CCT600
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 7726022 Calibrations Repairs Parts: Q-Fog
Extended Description:
QUV/QCT Accredited Cal Audit - 06-14260-73-se
Date Printed: Sep 8, 2026 Page: 4 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 7726022 Calibrations Repairs Parts: Q-Fog
Extended Description:
Repair Labor Hours 5 hours x 190 = 950.00 - 20% (190) = 760.00
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Bubble Tower Low level float Switch
Date Printed: Sep 8, 2026 Page: 5 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Bubble Tower High Level Float Switch Kit
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Solenoid Valve Assy, BT Water
Date Printed: Sep 8, 2026 Page: 6 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Peristaltic Pump Motor
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Pump Head, Perstaltic
Date Printed: Sep 8, 2026 Page: 7 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 7726022 Calibrations Repairs Parts: Q-Fog and QUV
2.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Reservoir Float Switch
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Fog Air Flow Switch
Date Printed: Sep 8, 2026 Page: 8 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Controller Battery
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Anode Kit
Date Printed: Sep 8, 2026 Page: 9 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 7726022 Calibrations Repairs Parts: Q-Fog and QUV
2.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Peristaltic Pump Bulkhead Fitting
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Solution Filter Assembly
Date Printed: Sep 8, 2026 Page: 10 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 7726022 Calibrations Repairs Parts: Q-Fog and QUV
12.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Fluorescent UV Lamp, UVA-340, Must be ordered in quantities of 12
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Parts Allowance
SCHEDULE OF EVENTS
Line Event Event Date
Document Phase Document Description Page
DOT2700000006 Final 7726022 Calibrations Repairs Parts:
Q-Fog and QUV
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