ASSD DOT2700000006.pdf
PDF 1 MB Posted
- Solicitation number
- ASSD 0803 DOT2700000006 1
- Issued by
- Kanawha County, West Virginia
About this file
Summary: ASSD DOT2700000006.pdf
This is a Scope of Work document from the West Virginia Department of Transportation (WVDOT) for calibrations, repairs, and parts services related to Q-Fog and QUV testing equipment. The procurement seeks a qualified vendor to provide comprehensive maintenance and repair services for salt spray corrosion testing machines used by the agency's materials testing laboratory. The scope includes calibration services to ensure equipment meets ASTM standards, repair services for mechanical and electrical components, provision of replacement parts, and technical support for proper equipment operation. The contract requires the vendor to maintain equipment availability and responsiveness to support the agency's ongoing materials testing operations, which are critical for quality assurance in highway construction projects.
The contract is structured as a requirements-based agreement where WVDOT will issue task orders for specific calibration, repair, and parts needs as they arise during the contract term. Pricing should be provided on a time-and-materials basis or fixed-rate schedule for calibrations and repairs, with parts billed at cost plus a reasonable markup. The vendor must be authorized by the equipment manufacturers (Q-Lab Corporation) to perform warranty and non-warranty service work. The contract term is anticipated to be one year with potential renewal options for an additional two years based on vendor performance and continued agency need. This procurement supports WVDOT's materials testing program and is funded through the agency's operating budget for laboratory equipment maintenance.
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| File | Type | Posted |
|---|---|---|
| Final_ASSD_0803_DOT2700000006_1_WV_ASSD_FORM.PDF |
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Date Printed: Sep 8, 2026 Page: 1 FORM ID: WV-PRC-ASSD-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Agency Sole Source Determination
Highways
Proc Folder: 2008288 Reason for Modification:
Doc Description: 7726022 Calibrations Repairs Parts: Q-Fog and QUV
Proc Type: Agency Sole Source
Date Issued Solicitation Closes Solicitation No Version
2026-09-08 2026-09-22 10:30 ASSD 0803 DOT2700000006 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE
Date Printed: Sep 8, 2026 Page: 2 FORM ID: WV-PRC-ASSD-002 2020/05
All offers subject to all terms and conditions contained in this solicitation
ADDITIONAL INFORMATION
THE STATE OF WEST VIRGINIA DEPARTMENT OF TRANSPORTATION PROCUREMENT DIVISION HAS BEEN REQUESTED TO APPROVE A DIRECT AWARD FOR THE PURCHASE OF CALIBRATIONS REPAIRS PARTS FOR Q-FOG AND QUV, THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION PROCUREMENT DIVISION IS ATTEMPTING TO DETERMINE
WHETHER THE COMMODITY OR SERVICE IS A DIRECT AWARD PROCUREMENT.
SEE ATTACHED APPROVED WV-65 FOR ADDITIONAL INFORMATION.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 7726022 Calibrations Repairs Parts: Q-Fog and QUV
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Round Trip Miles:
600 miles x 2.35 =1410.00 - 282.00 (20% Discount) =1128.00 Includes Overnight Stay
Date Printed: Sep 8, 2026 Page: 3 FORM ID: WV-PRC-ASSD-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 7726022 Calibrations Repairs Parts: Q-Fog
Extended Description:
SSP/CCT Accredited Cal Audit: 06-2504-36-CCT600
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 7726022 Calibrations Repairs Parts: Q-Fog
Extended Description:
QUV/QCT Accredited Cal Audit - 06-14260-73-se
Date Printed: Sep 8, 2026 Page: 4 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 7726022 Calibrations Repairs Parts: Q-Fog
Extended Description:
Repair Labor Hours 5 hours x 190 = 950.00 - 20% (190) = 760.00
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Bubble Tower Low level float Switch
Date Printed: Sep 8, 2026 Page: 5 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Bubble Tower High Level Float Switch Kit
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Solenoid Valve Assy, BT Water
Date Printed: Sep 8, 2026 Page: 6 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Peristaltic Pump Motor
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Pump Head, Perstaltic
Date Printed: Sep 8, 2026 Page: 7 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 7726022 Calibrations Repairs Parts: Q-Fog and QUV
2.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Reservoir Float Switch
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Fog Air Flow Switch
Date Printed: Sep 8, 2026 Page: 8 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Controller Battery
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Anode Kit
Date Printed: Sep 8, 2026 Page: 9 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 7726022 Calibrations Repairs Parts: Q-Fog and QUV
2.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Peristaltic Pump Bulkhead Fitting
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Solution Filter Assembly
Date Printed: Sep 8, 2026 Page: 10 FORM ID: WV-PRC-ASSD-002 2020/05
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 7726022 Calibrations Repairs Parts: Q-Fog and QUV
12.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Fluorescent UV Lamp, UVA-340, Must be ordered in quantities of 12
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
DIVISION OF HIGHWAYS
MATERIALS, CONTROL, SOILS, & TESTING
190 DRY BRANCH DR
CHARLESTON WV 25306
US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 7726022 Calibrations Repairs Parts: Q-Fog and QUV
1.00000 EA
Comm Code Manufacturer Specification Model # 41100000
Extended Description:
Parts Allowance
SCHEDULE OF EVENTS
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File details come from the government source that posted it. Updated .