704-23166 - Copeland Compressors

Eastern State Hospital, an agency of the Commonwealth of Virginia, is soliciting bids through Quick Quote 704-23166 for a one-time purchase of six Copeland Compressors (Model #ZR160KCE-TED-950 with sweat connection or Model #ZR160KCE-TED-965 with rotolock connection), with bids due September 25, 2026 at 3:00 PM through the eVA portal. Only exact model specifications are acceptable; no substitutions will be considered. Award is set aside for DSBSD-certified small businesses, with preference to Virginia-based companies.

Bidders must quote both models and specify lead times; the award will be made based on shortest lead time combined with lowest net price. Amendment 1 (issued September 22, 2026) clarifies that bidders may propose delivery timelines exceeding the original 10-day requirement if they disclose actual lead times in their bids. Delivery must occur within ten calendar days after receipt of order, with 24 hours' notice required prior to delivery. The scope is acquisition and delivery only; installation is excluded.

The bid price must be firm and include all labor, materials, freight, and supervision. Bidders must submit the IFB Header Page, Pricing Schedule, Bid Form (Attachment A), Small Business Contracting Plan (Attachment B), State Corporation Commission Form (Attachment C), product specification sheets, and reference imagery. Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 in aggregate is mandatory, with the Commonwealth named as additional insured. A vendor transaction fee of 1 percent applies, capped at $500 for DSBSD-certified small businesses or $1,500 for non-certified entities, assessed per purchase order.

Questions are due September 23, 2026 at 1:00 PM, directed in writing to Brian Frost, VCA, at brian.frost@dbhds.virginia.gov. Payment terms are NET 30. Bids remain valid for 60 days. Place of performance is Eastern State Hospital, Williamsburg, Virginia.