64 channel EEG system (UW-MAD) [20-0033]

The University of Wisconsin-Madison's Purchasing Services is seeking bids for a comprehensive 64-channel EEG system for the Department of Psychiatry, specifically designed for cognitive neuroscience research. The procurement involves one complete EEG system with capabilities to support both active and passive electrodes, and compatibility with transcranial magnetic stimulation (TMS) technology. The solicitation requires delivery of four active-electrode caps in varying sizes (54-60 cm), a one-year supply of electrode gel, full installation, and training for two research scientists and two graduate students. Written questions were due by October 2, 2019, with final bids required by 2:00 p.m. CDT on October 8, 2019. The University reserves the right to conduct oral presentations, product demonstrations, and site visits before making an award. Evaluation will be based on the lowest extended net total deemed in the best interest of the University, with bidders required to submit detailed pricing in U.S. dollars, including unit list prices, net unit prices, and extended net totals.

The contract includes specific supplier diversity preferences under Wisconsin's Minority Business Enterprise (MBE), Women-Owned Business Enterprise (WBE), and Disabled Veteran-Owned Business (DVB) guidelines, allowing the University to award to certified MBE or DVB firms if their qualified bid is within 5% of the lowest bid. Bidders must be original manufacturers, authorized distributors, or dealers with service and repair capabilities, and must provide three client references from comparable institutions. The procurement requires a minimum three-year warranty on the amplifier and a one-year warranty on caps, with maintenance contract quotes for subsequent years also requested. While no specific funding amount is disclosed, bidders are expected to offer governmental and educational discounts reflected in unit pricing. The system must meet specific technical requirements, including a parallel port emulator with USB connection, active electrodes that are field-replaceable, expandable channel capability, and the ability to save EEG data in an open format readable by third-party software.